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Site Administrator

2 weeks ago

Worcester, United Kingdom Thermeco Energy Ltd Full time

**Job Title - Site Administrator EfW Waste Incinerator.**

**Location: Haylers End Energy Recovery Plant, Malvern, Worcestershire.**

**Reports To: Plant Manager.**

**Job Type: Full-Time | Permanent.**

**Hours: 37.5 hours.**

**About the Role**:
We are seeking a proactive and detail-oriented Administrative Support Person to join our team at a modern Energy-from-Waste (EfW) facility. This role is essential in ensuring the smooth day-to-day running of administrative operations, supporting site management, compliance, and coordination across departments.

**Key Responsibilities**
- **General Administration**:

- Maintain accurate records, logs, and filing systems (digital and paper-based).
- Provide facility management support to wider team
- Prepare reports, presentations, and documentation as required.
- **Operational Support**:

- Assist with scheduling and coordination of site activities, meetings, and training.
- Support procurement processes including raising purchase orders and tracking deliveries.
- Liaise with contractors, suppliers, and regulatory bodies as needed.
- **HR & Payroll Support**:

- Maintain staff records including attendance, training, and certifications.
- Collating timesheet information in readiness for payroll
- Support onboarding of new employees and contractors.
- **Finance & Invoicing**:

- Bookkeeping support using Xero
- Purchase invoice processing
- Sales invoicing
- Assist with expense tracking and budget monitoring.

**Qualifications & Experience**
- Previous experience in an administrative role, ideally within industrial, waste management, or energy sectors.
- Strong IT skills including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organisational and communication skills.
- Ability to work independently and as part of a team.
- Ability to multitask effectively as this is a pivotal support role to the Plant Manager and wider team
- Familiarity with compliance and health & safety documentation is desirable.

**Desirable Attributes**
- Experience with ERP systems or document management platforms.
- Understanding of EfW operations or environmental regulations.
- A proactive approach to problem-solving and continuous improvement.

**Benefits**
- Competitive salary, bonus scheme and pension
- Opportunities for training and career development
- Supportive team environment
- On-site parking and facilities

**Job Types**: Full-time, Permanent

Pay: £24,500.00 per year

**Benefits**:

- Company pension
- On-site parking

**Language**:

- English (preferred)

Work Location: In person

Reference ID: MALVADMIN1