Timetabling Coordinator

**Description**:
**Salary**: PP4-7 £24,550.24 - £26,647.40 p.a
**Hours**:16 - 19 Hours
**Weeks Contracted**:52 weeks - Working Pattern negotiable within the hours and Monday - Friday
**Contract Type**: Part Time / Permanent

**Job Purpose**
To support college systems and processes around timetabling in order that student timetables are accurate and reflecting any changes and also to ensure accurate register and attendance monitoring. Working with Assistant Principals, CAMs/SAMs to ensure that timetables are correctly reflected and adjusted throughout the academic year. To ensure accurate timetabling records and proactive planning.

**Key Responsibilities**:
Core Responsibilties:

- Work closely with APs, CAMs, SAMs, Line Managers to coordinate and develop timetables across PFL, LEAP, Vocational and A2P Curriculum Areas and Parallel Curriculum.
- Use MIS/College Management systems to create timetables for all students.
- Demonstrate effective communication with a range of internal and external stakeholders
- Support records and reporting in line with the College and stakeholder requirements, including the DfE and Local Authority.
- Support and liaise with tutors and Student Support staff where necessary to ensure accurate planning and development of timetables.
- Undertake self checking and audit of work to ensure the College’s continued reputation for excellence.
- Liaise with internal stakeholders to ensure accurate and timely updating of all enrolled students (including Learner Journey team, Attendance and Engagement Officer CAMs/SAMs and APs)
- Complete regular audits of timetables in conjuncture with the Quality team including compliance audits of funded provision
- Contribute to the ILR completion ensuring timetables meet planned learning hours for funding.

Administration:

- Manage manual and computerised record/information systems including updating Databridge MIS.
- Undertake typing and word-processing, photocopying, filing and complex IT based tasks.

General
- Act at all times in accordance with the Staff Code of Conduct and QAC Values of Respect, Excellence, Enabling, Collaboration and Inclusion.
- Comply with all College policies and procedures
- Undertake appropriate training and development as required, including any mandatory and/or refresher training required for the role.
- Carry out any other duties which may reasonably be required and fall within the scope and responsibility of the role.

Development
- Take responsibility for ongoing personal development and growth of expertise.
- Participate in training and other learning activities and performance development as required
- Train and develop other employees,
- Other duties and responsibilities as requested by the Chief Executive Officer and Deputy Principal.

The above list is not exhaustive, but is indicative of the general nature and level of responsibility of the work to be undertaken. The responsibilities and duties may vary from time to time without changing the nature of the post. The post holder will be expected to adopt a flexible approach to enable the efficient and effective running of the College.

**Skills, Knowledge and Expertise**:
**Essential**
- GCSE Equivalent - *A-C In English and Maths
- Robust and confident communication skills
- Good understanding and ability to use relevant documentation/technology.
- Ability to relate well to young adults.
- Good organising, planning and prioritising skills.
- Methodical with a good attention to detail.
- Ability to work constructively as part of a team.
- Ability to follow instructions, implement guidance and regulations.
- Has a friendly yet professional and respectful approach which demonstrates support and shows mutual respect.
- Communicates effectively and clearly.
- Understands how to communicate effectively with students with a range of SEND needs.
- Takes responsibility and accountability.
- Committed to the needs of the students, parents and other stakeholders and challenge barriers and blocks to providing an effective service.
- Committed to enabling students to re-engage and maximise development opportunities towards their next steps.
- Acts with integrity, respect and fairness to ensure students are enabled and promote inclusion.
- Experience of using IT systems; Microsoft packages
- Understanding confidentiality and data protection.
- Excellent organisational skills and have a well organised approach to work.
- Ability to meet Deadlines through prioritising and managing time effectively.

**Desirable**
- A Level Equivalent / Degree
- Good understanding of supporting young people with SEND.

**Why work at Queen Alexandra Charity Birmingham**:
Join our team at Queen Alexandra College

Are you passionate about making a difference to the lives of students with special educational needs? Do you thrive in an inclusive and supportive academic environment? If so, we want YOU to join our team. QAC has just gone through an exciting rebrand, dealt with a period of swift growth