Senior School Administrator

**Job Summary**

**Job Title**: Senior School Administrator (Calendar)

**Main Purpose of the Role**: To provide comprehensive administrative support to the Common Room staff and Senior Management by coordinating and managing the school calendar and logístical operations across all departments and sites. Collaborating closely with academic and operational teams to support the smooth running of the school, managing daily room allocations and producing key documents such as staff and pupil calendars and information booklets. Effective planning and communication of academic and co-curricular activities is essential.

**General Duties and Responsibilities**:

- Perform general secretarial duties, including handling confidential matters and general phone enquiries.
- Plan and administrate termly calendar meetings, then coordinating with individual staff members to confirm that their events are correctly positioned in the calendar and that necessary resources are available.
- Coordinate the booking of all term-time College events and activities outside the normal timetable. This includes organising venues, liaising with staff, and updating information on the calendar database and the school online booking system.
- Administer room changes on the school’s information management system (iSAMS).
- Prepare the pupil calendar and information booklet each term in consultation with the Deputy Head (Pupils), and liaise with printers.
- Produce weekly information bulletins for academic staff, support staff, and pupils, detailing all scheduled events and activities.
- Coordinate with the Operations Manager to deploy technical, catering, and porterage resources for events.
- Collaborate with the Deputy Heads to produce forward planning documents.
- Update and maintain the school’s database (iSAMS) with calendar, rooming, and co-curricular timetabling information.
- Provide support to the Deputy Heads and exams office as required.
- Work with other members of the administration team, to share the workload during busy times.
- Perform any other reasonable management requests.

**Person Specifications**:

- Excellent communicator and team player.
- Dynamic and pro-active approach; ability to work under pressure and take initiative.
- Ability to deal with staff in a fair, firm and consistent manner when needing to work to deadlines.
- Self-disciplined with excellent time management skills to work to deadlines.
- Excellent English with a sharp eye for detail.
- Respect for the confidential nature of some aspects of your work.
- Excellent IT skills, including proficiency in the use of Microsoft Excel, Work and Outlook.
- Knowledge of school database/ information systems is desirable, but not essential.

**Hours of Work**
Monday to Friday, 8.30am to 5.00pm with a 60-minute unpaid lunch break (37.5 hours per week). This is a term-time (35 weeks) plus three weeks (38 weeks total) appointment.
**Remuneration**
A salary in the range of £21,000 - £23,000 per annum will be offered depending on skills and experience, as well as the agreed working weeks.
**Holidays**
Holiday entitlement is included in the salary for this role. All holiday is to be taken outside of the working weeks.

**Benefits**
- Contributory pension scheme with matching contributions from the employer up to 9%, which all eligible employees will be automatically enrolled into within three months of commencement of employment.
- Life Cover is provided whilst working at Brighton College after successfully passing probation period. - Complimentary lunch is provided.
- Free tickets to the College’s music, dance and drama performances.
- Job specific learning and development programme available to all employees.
- Employee benefit and rewards platform with a wide range of discounts, employee benefits and wellbeing resources.

**Wellbeing**
- Subsidised gym membership for the School of Science and Sport is available, which includes access to yoga and pilates classes, meditation sessions and use of the gym and swimming pool.
- Personalised health and wellbeing consultations.
- Generous sickness policy.
- Access to books, magazines and DVDs from the College Library.
- Comprehensive wellbeing package.

**Category**

Support Staff
(Support Staff)

**Vacancy Type**

Permanent/Full Time

**Salary**

A salary in the range of £21,000 - £23,000 per annum will be offered depending on skills and experience, as well as the agreed working weeks.