Administrative Officers

**Details**:
**Reference number**:

- 268155**Salary**:

- £20,828 - £22,414**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Business area**:

- HSE - Field Operations Division (FOD)**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Bristol, BS1 6EW. Carmarthen, SA31 1LP.About the job

**Job summary**:
Operational Support staff contribute to the delivery of the HSE Workplan by supporting the work of HSE Inspectors across a range of industries including Manufacturing, Construction, Chemicals and Energy. The support is delivered through a range of established and developing procedures.

**Job description**:
The main function of the Administrative Officer role is to support the work of HSE Inspectors in frontline operational delivery.

In this role you will contribute to the important work HSE does. You will work closely with your colleagues to deliver the key responsibilities of the post. You will be flexible and able to respond to changing work priorities at pace, which will allow you to develop your skills and knowledge. In all that you do you will be proactive, innovative and focused on delivering HSE’s business, as well as able to plan and prioritise your work.

You will be required to provide support on both a local and national basis according to business need.

**As part of this role, you will need to**:

- Develop awareness and knowledge of HSE’s work and organisational structure.
- Acquire an understanding and knowledge of relevant operational and business support procedures and functions.
- Work closely with Team Leaders and colleagues to deliver the key responsibilities of the post, in a flexible and responsive manner, and according to agreed timescales.
- Keep abreast of changes to procedure and personal role, in line with business priorities and personal development needs, responding positively and flexibly to change.
- Deliver high level professional customer service at all times.

At HSE, we are proud to be able to offer our people the opportunity to work in a hybrid way which combines working from home and the office. This is a voluntary, non-contractual arrangement and your allocated office will be your contractual place of work. There will be a requirement to travel to the office for various activities e.g., collaborative working, supporting and training colleagues. There will also be the occasional requirement to travel to other HSE offices, which will be organised in advance and will be subsidised by HSE.

**Person specification**:

- Develop awareness and knowledge of HSE’s work and organisational structure
- Acquire an understanding and knowledge of relevant operational and business support procedures and functions and how your role contributes to the overall success of the HSE.
- Work closely with Team Leaders and colleagues to deliver the key responsibilities of the post in a flexible and responsive manner, to the highest of standards
- Respond positively to changes of priority as work business need dictates
- Proactively engage with personal learning and development

**Responsibilities**:

- Provide professional administrative services, ensuring all tasks are completed on time, and in accordance with SLA’s and are to the required standard.
- Input and process data on computer systems, ensuring accuracy and attention to detail at all times, drawing conclusions from this data to make sound decisions.
- Contribute to the delivery of team projects, working effectively as a team member, with others.
- Communicate effectively and professionally with customers and external stakeholders.
- You will be proficient in the use of all Microsoft Office Packages including MS Word, Excel, Outlook and PowerPoint.
- The ability to report and analyse data in Excel would be beneficial.

This is not an exhaustive list, and you may be asked to undertake tasks outside of those listed above, commensurate to the job role/grade.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Working Together
- Delivering at Pace
- Making Effective Decisions
- Working Together
- Delivering at Pace

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 26.6%
- Family friendly policies and working hours to help balance your home life and career
- Carer friendly policies to help create a supportive working culture
- 25 days annual holiday increasing to 30 days after 5 years' service, plus bank holidays and 1-day Civil Service privilege leave
- Parental leave benefits

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and