Administrator / Receptionist - Poole - Salary Up to

6 days ago

Poole, United Kingdom Bond Williams Full time

**Administrator / Receptionist - Poole - Paying up to £25,000**

An Administrator / Receptionist is required for our client based in Poole. As the Administrator / Receptionist, you will be reporting directly into the Administration Manager and will be responsible for providing high quality and professional administrativeand reception services to both clients and visitors.

**Duties**:

- Answer calls in a professional manner, taking accurate messages when needed
- Deal with client and visitor queries where appropriate or redirect accordingly
- Ensure the reception area and meeting rooms are kept tidy and presentable
- Assist in preparing and printing tender documents as required
- Ensure electronic diary system is up to date and sort and distribute mail
- Meet and greet clients and visitors, offering refreshments and escort them to where they need to be
- Prepare and distribute weekly reports for the Senior Management team
- Manage and monitor the workload of labour staff, including the maintenance service inbox, scheduled call outs, appointments, liaising with customers and ordering supplies
- Issue PPE to staff, maintain stock levels and re-order stock as appropriate
- Manage Sub-Contractor database, keeping supplier insurance up to date
- Ensure database and manual filing systems are maintained and kept up to date
- Provide administrative and general support to other teams as and when required which may include general typing, photocopying, filing, archiving, post office runs, banking and shopping
- Carry out any other duties that may be reasonably requested

**Skills and experience**:

- Strong administration skills with good attention to detail and professional telephone manner
- Excellent record keeping, writing and communication skills
- Ability to work well under pressure and to prioritise a heavy workload to meet tight deadlines
- Proficient in Microsoft Office with basic knowledge of Access and Excel

This is a permanent, full time role working 8am to 5pm, Monday to Friday, equating to 40 hours per week.

Bond Williams Professional Recruitment are an equal opportunity employer and operate as an Employment Business and Recruitment Agency

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