Estates Administrator

6 days ago

York, United Kingdom GSC Grays Full time

**The Estate**:
Warter Priory Estate comprises approximately 12,000 acres of agricultural arable, grass and woodland and 63 farmhouses and residential dwellings within the Yorkshire Wolds. The majority of the Estate is farmed and managed in-hand.

The Estate also operates a commercial sporting enterprise.

**Main purpose of the job**:
Warter Priory Estate are seeking a motivated, proactive and organised individual with good customer service and administrative skills, who will be responsible for communication both internally and externally across the Estate departments to assist with the smooth day to day running of the Estate.

Due to the nature of the Estate, an interest and knowledge in rural business and the departments would be favourable.

**Reporting Structure**:
The role reports to the Farm Manager and Shoot Manager.

**The role and responsibilities**:

- Managing the Estate vehicle MOT and servicing.
- Providing HR support to the departments; to include organising inductions, staff training, assisting with recruitment and monitoring annual leave.
- Quote sourcing and product ordering for the departments.
- Liaising with utility providers in respect of tenancy handovers.
- Organising fire safety and health and safety checks.
- Photocopying, scanning, printing, filing and archiving.
- Opening and distribution of incoming post; delivering outgoing post to local post office.
- Greeting visitors, managing meeting rooms, arranging refreshments and catering.
- Ordering stationery and consumables for the office.
- Interaction with all departments and to remain up to date with activity across the Estate.
- Attending meetings when required, and taking accurate minutes.
- Be fully aware of confidentiality and the Data Protection Act.
- Any other duties as and when required.

**The skills we are looking for in you**:

- Professional telephone manner and excellent customer service skills.
- Good general knowledge of Microsoft Office, specifically Word, Excel, PowerPoint, Outlook, Sharepoint, Planner, OneDrive, Dropbox, Advanced Excel skills would be an advantage.
- Experience of Gatekeeper and Connecteam would be advantageous but not essential. Training will be provided if necessary.
- Organised with a proactive and problem-solving approach to tasks.
- Good standard of written English language.
- Good level of numeracy, accuracy, and attention to detail.
- Ability to work as an individual, manage time and prioritise work.
- Ability to act on own initiative whilst also working within teams.
- Ability to remain calm under pressure.
- Ability to grasp new technologies.
- Interpersonal skills - ability to communicate with people at all levels and members of the wider Estate team.
- Possess a generally positive outlook and enjoy working within a close team.
- Honesty and a high level of integrity.
- Systematic and cheerful approach with a ‘can do’ attitude.
- Awareness of confidentially, essential.
- Well presented.
- Full UK driving licence.

**Key information you need to know**:

- Maternity Cover until January 2026 - full-time or part-time position.
- Monday to Friday 9.00am - 5.00pm (full time), hours to be agreed if part-time position.

**Job Types**: Full-time, Part-time, Fixed term contract
Contract length: 12 months

Pay: £12.00-£14.00 per hour

**Benefits**:

- Company events
- Company pension

Schedule:

- Monday to Friday

**Experience**:

- Microsoft Office: 1 year (required)
- Administrative experience: 2 years (required)

Work Location: In person

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