Finance Assistant

7 hours ago

Cheltenham, United Kingdom Wiggin Full time

**About us**

Our work environment includes:

- Lively atmosphere
- Regular social events
- Casual work attire

**The Team**

The Business & Client Accounting Team comprises of several Finance Managers, a Management Accountant and a team of Finance Assistants. The team function sits within a larger Finance department.

The function of the team is to manage firm overheads and cashiering, along with business management reporting.

**The role**

This is a busy and varied role in which the Finance Assistant assists with a range of tasks across various practice groups. Duties will include but not be limited to:
**Responsibilities**
- Responsible for the processing of all disbursement invoices to agreed timescales.
- Responsible for management of TM Accounts inbox.
- Responsible for preparing the weekly disbursement payment run and providing remittance advice.
- Point of contact and relationship manager for third party foreign exchange partner (Corpay).
- Processing payments in the practice management system and bank.
- Dealing with supplier and stakeholders queries.
- Providing reports for stakeholders.
- Deliver monthly supplier reconciliations for approval.
- Monthly aged creditors review with the Finance Manager.
- Monthly reconciliation of all Client accounts and daily allocation of Legal Services bank transactions.
- Supporting the Business & Client Accounting Team as required, providing assistance during team absence.
- Assisting the Finance Manager with the annual audit requests.

Our invoice approval system is Chrome River and the following duties would apply.
- Daily input, monitoring and reporting of the supplier invoices in Chrome River.
- Escalation of invoices held in Chrome River waiting approval for more than 5 days.
- Responsible for preparing the disbursements data export to the practice management system and posting.
- To complete a final review that all transactions:

- include the required information and formatting
- have correct VAT reclamation/treatment
- have accurate Matter allocations of the transaction
- have correct partner approval obtained

**Qualifications & Experience**
- The role is best suited to an individual with strong attention to detail and exposure to disbursement management.
- A key aspect of the role is ensuring an accurate and efficient turnaround of purchase invoices.
- Knowledge of Aderant is advantageous but not essential.
- Advanced Excel skills would be of benefit.
- A professional communication manner is required along with a positive attitude, strong team player, resilient, strong interpersonal and good organisational skills.
- Attention to detail, flexibility to work overtime and the ability to work to strict deadlines is also a must.

Wiggin prides itself on acting for industry leaders across its sectors of focus while maintaining a unique culture which seeks to provide its employees with a truly enjoyable and rewarding working environment.

Wiggin provides a fantastic opportunity for individuals to progress their career within a collaborative team, and we are looking for people who are excited by the opportunity to contribute to that growth, whilst developing their own expertise.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company pension
- Flexitime
- Gym membership
- Life insurance
- On-site parking
- Private medical insurance
- Wellness programmes
- Work from home

Schedule:

- Monday to Friday
- No weekends

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