HR Operations Assistant

**Reports to**:Head of Operations and Projects **Location**:London, W14 [Hybrid flexibility] **Salary**:Up to £26k **Hours**:Monday - Friday, 40hrs pw **About Inspire ATA** We specialise in creating apprenticeship opportunities for young people entering the workforce for the first time. We recruit and employ each and every apprentice on behalf of the "host" client, enabling us to offer additional support and a better experience for both apprentice and client. We arrange the most suitable and appropriate apprenticeship training from one of our partner training providers. We are a government approved flexi apprenticeship training agency, this means we can employ apprentices on behalf of our clients and offer short-term placements. The "ATA Model" is highly effective and has many benefits for the host organisation, such as reduced employment liability, access to several high-quality training providers and additional support throughout the relationship. Our mission statement is to inspire ambition and widen horizons. Our purpose is to create and nurture apprenticeship opportunities that might not otherwise exist for young people. **Overview of the role** We are looking to hire an experienced HR Operations Assistant [termed internally as People Operations Assistant] to help us maintain growth. It is an exciting role offering exposure in a variety of functions within the business including People, Finance, Sales, Quality and Compliance. As part of this role, you will be responsible for supporting the team in day-to-day running of the operations, this includes a strong HR focus. **Responsibilities **[The below listed tasks/responsibilities are not exhaustive:]** The main duties and responsibilities will include: - Work closely with the operations manager to oversee daily business operations. - Recommend improvements to improve performance and work efficiency from an operational perspective within various functions including People, Finance, Sales, Quality and Compliance. - Assist with recruitment, onboarding and exit processes: (1) prepare conditional offer letters as requested by the operations manager [or other appropriate persons]; (2) ensuring all employees have a contract of employment in line with the relevant legislation; (3) request references and complete relevant DBS checks prior to the employment start date; (4) update the relevant employee tracker(s); (5) support managers with probationary period monitoring, advising them of the 3-month and 6-month process and assist them in issuing the applicable letters such as confirmation of probationary period pass, extension of probationary period or failing of probationary period; (6) assist with the exit processes. - Support with monitoring the annual employee performance appraisal process. - Assist the operations team with the production of relevant reports. - Take minutes at meetings. - Prepare and file relevant documents. - Support with the development, implementation, and review of operational policies and procedures. - Assist with the development of efficient systems for collection of information. - Work with senior leaders and directors to plan for short - and long-term goals. - Gather and analyses cross-functional data. - Work with the operations manager to support all functions of the business to work together. - Assist the organisation of events which includes searching for venues, arranging for any external speakers to attend, and carrying any other necessary tasks. - Ensure compliance with laws and regulations. - Attend relevant seminars and CPD activities. - Consult with senior leaders and managers on all aspects of employee-related issues, including manager and employee issues, policies and procedures, misconduct, investigations, terminations, exit interview feedback, review of appealed terminations, reorganisations and claims. - Compile, maintain, and update records as accurately as possible and prepare documents when needed. - Operate relevant equipment/ICT packages (MS Office). - Contribute to team effort by accomplishing related results as needed. - Contribute to high level reports for the senior executive board to enable better informed decision making. - Carry out any reasonable tasks and duties as deemed necessary to support the operations function and company as a whole. **Essential** - Level 3 Qualification in Business Administration and/or HR. - An interest in HR operations, including onboarding, learning & development, offboarding. - An understanding of employability and skills funding provision. - Proven work experience within the HR/business administration field [2 years minimum]. **Desired** - An understanding of the training sector. - CIPD Level 3. - An understanding of employability and skills funding provision. - Familiarity with business and financial principles. - Ability to handle multiple priorities in a fast-paced working environment. - Ability to demonstrate a good understanding of basic HR policies, procedures