Student Finance Co-ordinator

**Student Finance Co-ordinator**

**REF: I&A012-610**

**The role**:
Taking a lead in the work of the Student Finance Team working closely with the Head of Student Services, Head of Finance, Student Advisor and Student Finance Administrator. The post of Student Finance Co-ordinator will develop, maintain and administer all aspects of student financial support.
This post will be based at the KGV site but will be required to be flexible and move across two sites in busy periods.

**Responsible to**:
The postholder is responsible to the Head of Student Services

**Key Accountabilities and Responsibilities**:

- To take a lead on developing and using the bursary system PayMyStudent.
- To develop procedures that respond to student need and support student achievement where financial assistance is required in relation to the following areas; 16-19 Bursaries, Care to Learn, 19+ DLSF, Advanced Learner Loan DLSF including Childcare Funds and Care to Learn.
- To act as a lead in delivering financial advice support services to learners, developing publicity and accessibility to information.
- To oversee the assessment of eligibility for all funding requests through PMS ensuring they are done in a timely manner.
- Ensure that clear recording and monitoring systems are in place to meet the guidance associated (both external and College based) with each fund, including audit requirements.
- To monitor budgets and provide reports associated with each funding stream, reporting regularly to the Head of Student Services and Head of Finance.
- To review and maintain College policies and procedures in relation to student support funds in conjunction with the Head of Student Services.
- To record appropriate data and to provide information for reports in a timely manner.
- To ensure that appropriate data is recorded to enable accurate and detailed returns can be made to funding bodies.
- To ensure attendance checks for learners are completed in a timely manner where appropriate to fulfil requirements of funding e.g. Care to Learn.
- To respond to changes in requirements for distribution / reporting of funding, including introduction of new funding streams as appropriate.
- Maintain and develop links with relevant external contacts.
- To contribute to cross College development activities, including

Enrolment
Admissions
College based promotional events
Off site promotional events
- Use College IT systems in order to complete your duties and responsibilities.
- To undertake any other duties commensurate with the post which may, from time to time be required.

The above duties are indicative of the requirements of the post at the time of recruitment. It is management policy that roles and responsibilities are reviewed on a regular basis leading to possible modifications where appropriate. Staff may be asked to undertake other duties as may be reasonably required commensurate with the post, at the initial place of work or at other locations from which the College operates.

**The Person**:
**Qualifications and Attainments: Essential/Desirable & Method of Assessment**

Possess Level 3 or above qualification in Accounting, Business Administration or other related field E A

GCSE Grade 4 or Level 2 in English and Maths E A

**Experience**

Experience of computerised financial accounts E A/I

Proficient in Excel and other Microsoft packages E AS

Experience of using a bursary management system D A/I

Experience of leading a team E A/I

**Experience**

Experience of report writing D A/I

Experience of working in a customer focussed environment E I

Experience of introducing procedures from interpretation of policies and regulations D A

**Knowledge, Skills and Attributes**

Good understanding of working within the education sector D A/I

Able to work quickly and accurately under pressure and meet deadlines E A

Ability to work flexibly both in teams and in unsupervised situations E A/I

Ability to use own initiative E A/I

Ability to work in a way that promotes the safety and wellbeing of children & young people E I

To work in accordance with and promote the College’s Staff Charter, “Our Values”
E A

Be prepared to undertake staff development E A

Willingness to commit to adhering to college policies and procedures with regards to Safeguarding, Prevent, Equality & Diversity, Health & Safety etc. E A

Method of Assessment: A - Application, I - Interview, AS - Assessment

**Salary**:
£23,778.00 to £25,767.00 per annum

**Summary of Terms and Conditions of Employment**:
There will be an annualised working year of 1,624 hours. The weekly pattern of hours to be worked are commensurate with the needs of the College.

The postholder will be entitled to receive normal remuneration for all Bank and Public Holidays usually observed in England and Wales and to a further 30 days holiday in each holiday year (1 September - 31 August). The College may also close for a number of days in the interest of efficiency. If this occurs the taking of