Team Secretary

1 week ago

Reading, United Kingdom Wood Plc Full time

Overview / Responsibilities:
Wood is currently recruiting for a Team Secretary to join us in Reading on a permanent basis, providing a comprehensive secretarial and administrative support to a business unit.

The primary requirement of this role will be to support the management team with secretarial support and administration for the department.

**Responsibilities**:

- Diary management of Head of Department.
- Screening and fielding telephone calls
Arranging worldwide travel, flights, accommodation, transfers sometimes with complicated itineraries
- Coordination and distribution of weekly, monthly and executive reports
- Collating, running and updating weekly department reports
- Point of contact for the department
- New starters admin, induction and organisation of equipment as well as admin related to leavers
- Formatting documents
- Oracle support to team
- Expenses collation and approval
- Meeting room bookings and hospitality
- Review and update of department data including minute taking
- Various department admin duties including holiday charts

Skills / Qualifications:

- Working in similar role would be advantageous
- Good PC skills required
- Must be flexible and able to work on own initiative
- Good verbal communication skills
- Attention to detail
- Proven administrative experience
- Numerate
- Experience of working in a fast pace environment

Company Overview:
Diversity Statement:
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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