Business Support Officer

**Details**:
**Reference number**:

- 417582

**Salary**:

- £27,380 - £29,195
- A Civil Service Pension with an employer contribution of 28.97%

GBP

**Job grade**:

- Executive Officer

**Contract type**:

- Permanent

**Type of role**:

- Operational Delivery

**Working pattern**:

- Flexible working, Full-time, Job share, Part-time

**Number of jobs available**:

- 2

**Contents**:

- Location
- About the job
- Benefits
- Things you need to know

**Location**:

- Cardiff, Wales, CF10 1EP : Edinburgh, Scotland, EH8 8FT : Leicester, East Midlands (England), LE4 5SP : Didcot, South East England, OX11 0DF

**About the job**:
**Job summary**:
**Background: The UK Space Agency**:
The UK Space Agency (UKSA) is an executive agency of the Department for Science, Innovation & Technology (DSIT) and provides technical advice on the government’s space strategy, supporting the UK space sector to deliver the government’s vision.

Space is a part of everyday life. Satellites underpin our national economy, from agriculture and banking to aviation and shipping, and support our national security. Space science provides critical data to understand and address global challenges such as climate change, while missions to explore our solar system unite nations and advance humanity’s horizons.

We support a thriving space sector in the UK, which generates an annual income of £18.9 billion and employs 52,028 people across the country.

Through our portfolio of programmes and projects, we encourage the development of national space capabilities and are an early-stage investor in space research and development. We also promote the UK space sector’s interests and achievements; make connections to join up industry and academia; and represent the UK in international space programmes.

We have a powerful global voice, partnering with institutions across the world, including the European Space Agency.

**Our Inclusive Environment**

We have an inclusive culture to make UK Space Agency a brilliant place to work where our people feel valued, have a voice and can be their authentic selves. We value difference and diversity, not only because we believe it is the right thing to do, but because it will help us be more innovative and make better decisions.

We offer first-class flexible working benefits, excellent employee well-being support and a great pension. We are fortunate to have a range of excellent staff networks and are proud to be a Disability Confident Leader employer. We will support talented people from all backgrounds to build a career and thrive.

**Job description**:
The Business Support Officers (BSOs) roles are key to delivering quality services to Directors, their Senior Leadership Teams and their Directorates in the efficient and effective management of the Agency. The BSOs will provide consistent levels of service delivery across the Agency acting as a proactive and agile team working alongside Director PA’s to support the day-to-day business of Directors and their Directorates.

The Business Support Officers (BSOs) will be line managed by the Business Manager Officer (BSO-CI) who leads on Continuous Improvement but will also be task managed in their other activities by the Senior Business Manager (SEO) and Business Support Managers (HEOs) in the day-to-day delivery of their objectives.

Each BSO will have a shared responsibility in ensuring Purchase Orders are processed accurately and in a timely manner. This activity will be overseen by the Business Manager Officer (BSO-PO) who leads on Purchase Orders.

Core responsibilities and shared accountabilities:

- Manage and support the day-to-day activities associated with Purchases Orders from raising to invoicing ensuring timeline transactions and payment within agreed parameters liaising with UKSBS and Finance Business Partners as appropriate.
- Support managers with the onboarding of Contingent Workers (sometimes referred to as Contractors), ensuring compliance with commercial and off-payroll working (IR35) rules.
- Support directors with managing actions and risk via the Business Support Manager
- Supporting the wider Operational Support team**and providing cover for other Business Support Officers during leave and other absences.

Additionally, each BSO will have lead responsibility for one of the three core activities listed in the Key accountabilities below but will be required to support any of these activities during peak business periods or periods of staff absence.

Key accountabilities:

- Meetings and Awaydays (directorate meetings
- ensuring there is a host, agenda and write up and follow up actions for director, awaydays
- support with location/catering and support G6's or whoever is leading agenda items)
- Induction Packs and Onboarding for contractors (by providing the information and ensuring the LM is aware of what they need to do)
- Intranet and SharePoint (send reminders to SharePoint owners to update, but not to write etc)

**Person specification**:
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