Operations and Executive Assistant

**The role**:
We are recruiting an Operations and Executive Assistant to join our dynamic, ambitious, and fast-growing Global Engagement Division (GED). As a team we are all motivated by the impact of our work and our shared vision to ‘embed a culture of engagement and philanthropy at the heart of the University, with alumni and friends working seamlessly with University staff and students to transform lives’.

The role of the Operations and Executive Assistant is to provide administrative support to two Associate Pro Vice-Chancellors, The Operations Officer and the wider GED team. The role balances the peaks and troughs of different administrative support activities and provides support to the wider Divisional team, under the direction of the Manager to deliver the most effective service across the range of activities the Division provides.

Join our exceptional team at the heart of our vibrant and rapidly expanding Global Engagement Division as our new Operations and Executive Assistant We're seeking an enthusiastic and proactive individual to be part of our dynamic and ambitious team.

We are driven by the profound impact of our work and share a powerful vision to foster a culture of engagement and philanthropy within the University. Working collaboratively with alumni, friends, and University staff, we strive to transform lives and create lasting change.

As the Operations and Executive Assistant, you will play a crucial role in supporting two Associate Pro Vice-Chancellors and the Operations Officer, alongside the broader team. Your responsibilities will encompass a diverse array of administrative tasks, allowing you to engage with a variety of exciting projects and initiatives.

This role offers a unique opportunity to experience different administrative support activities, ensuring that you'll never have a dull moment. You will have the chance to work closely with the Manager and the entire Divisional team to ensure seamless service delivery across our diverse range of activities.

**What will you be doing?**:

- Diverse array of administrative and logístical tasks, ensuring smooth and efficient division operations.
- Manage purchasing, invoicing, and coordinate recruitment efforts. - Organise international and national travel with detailed itineraries.
- Expertly orchestrate and coordinate complex meetings with internal and external stakeholders.
- Pivotal support figure across the division, contributing to critical functions.
- Multitask and stay organised while supporting two Associate Pro Vice Chancellors.
- Showcase versatility and adaptability in a dynamic environment.
- Make a real difference in day-to-day team operations and maintain high standards.
- Foster seamless collaboration between various stakeholders.
- Working with a team to deliver a range of administrative tasks, you will be experienced with producing accurate work to deadlines, in a busy and demanding environment, with excellent communications skills, and the ability to proactively find solutions to any problems that arise.
- You have experience of administration systems or processes from working in an administrative role.
- You are approachable, personable, and confident working with a wide range of internal and external contacts, and senior members of staff.
- You are able to prioritise work calmly under pressure and to meet deadlines, managing several different tasks at any one time.
- You have a strong belief in the importance of universities and their role in society.

Why choose us? Join a top-ranked UK research university, offering a hybrid work environment, competitive pay, and flexible working arrangements. Benefit from attractive perks, a generous pension scheme, and access to development and well-being programs.

Embrace our inclusive culture, join diverse staff networks, and become part of a supportive community.

If you're driven, proactive, and eager to contribute to the success of our team, we encourage you to apply

**Additional information**:
**This advert will close **at** **23:59 UK time** **on 01/12/2024**

**Our strategy and mission**:
We recently launched our strategy to 2030 tying together our mission, vision and values.

**_The University of Bristol aims to be a place where everyone feels able to be themselves and do their best in an _**_inclusive working environment where all colleagues can thrive and reach their full potential._**_ We want _**_to attract, develop, and retain individuals_**_ with different experiences, backgrounds and perspectives - particularly people of colour, LGBT+ and disabled people - because diversity of people and ideas remains integral to our excellence as a global civic institution._**
JOB NUMBER***

**SUPP111853**:

CONTRACT TYPE/WORK PATTERN***

**Fixed-terM/Full time**:

POSTING END DATE***

**01 Dec 2024**:

FACULTY/DIVISION***

**Global Engagement**:

SALARY***

**£27,344 - £31,387**: