Dio Board Secretariat Officer

**Details**:
**Reference number**:

- 369816**Salary**:

- £35,290- A Civil Service Pension with an employer contribution of 28.97%**Job grade**:

- Higher Executive Officer**Contract type**:

- Permanent**Business area**:

- MOD - Defence Infrastructure Organisation - DIO Corporate Communications - Builds engagement and a sense of belonging for our people, promotes our reputation with our customers and stakeholders, and influences behaviour change. We deliver prioritised strategic and tactical communications activity**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Whittington, West Midlands (England), WS14 9PYAbout the job

**Job summary**:
The Defence Infrastructure Organisation (DIO) is the estate expert for defence. We support the armed forces to enable military capability by
planning, building, maintaining, and servicing infrastructure. We enable defence people to live, work, train and deploy at home and overseas. Our vision is to equip defence with a significantly smaller, more efficient, better quality estate This role is based within the Corporate Communications Directorate.
This is a hugely exciting opportunity for an organised and driven individual to join a highly regarded Board Secretariat team. The role will have specific responsibility for providing secretariat support for the Chief Executive and the Senior Executive team. It will also involve the coordination of activities to support the weekly ExCo meetings. The role has responsibility for ensuring the team conform with all agreed DIO
processes and operating procedures, ensuring DIO Boards/Committees are managed and delivered under common arrangements providing continuity, control, and support in the management of Board and Committee business. This role provides a solid foundation for long-term career progression. It gives visibility of wider organisational objectives and provides an opportunity to deliver timely and quality results with focus and drive. It will also encourage and support the delivery of objectives with professional excellence, expertise, and efficiency, taking account of diverse customer needs. The opportunity also offers the chance to form effective partnerships and relationships with people both
internally and externally, from a range of diverse backgrounds, sharing information, resources, and support.

This position is advertised at 37 hours per week full time hours. However we are open to flexible working which can be discussed at interview.

**Job description**:
Board/Committee Management
- Carry out the role of Secretary to the DIO ExCo, providing full support including proactively facilitating the management and maintenance of the forward agenda; preparation of monthly agendas; ensure a coordinated and coherent programme of meetings; drafting accurate and concise minutes; maintaining and updating the action log; proactively handling the submission of papers; and producing the packs for each meeting. Also responsible for the distribution of Out of Committee papers process for the ExCo.
- Provide secretariat support to the DIO Board and other Committees as required.
- Ensure the effective communication and continuous improvement of Secretariat timetable, processes and outputs and maintain and review

the ExCo Terms of Reference to ensure they remain fit for purpose on an annual basis.- Help coordinate and prepare the annual assurance requirement to look at the Committee’s effectiveness and undertake other secretariat

duties as the need arises for other DIO Committees and Boards.DIO Governance Framework
- Ensure our Committees and Boards align with best practice around Governance and ensure this is reflected in the DIO Framework.

**Person specification**:
Organisation and communication skills are key to this role, as well as working with a clear focus on ensuring the service provided meets needs and standards. Previous experience in supporting Senior Executives and Management Boards would be desirable.

Some travel to other UK locations may be required.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Managing a Quality Service
- Communicating and Influencing
- Delivering at Pace
- Managing a Quality Service
- Delivering at Pace

**Benefits**:

- Alongside your salary of £35,290, Ministry of Defence contributes £10,223 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

The post does not offer relocation expenses.

Please Note: Expenses incurred for travel to interviews will not be