Invoicing Administrator

2 weeks ago

Hillington, United Kingdom Hillington Logistics Full time

**OVERVIEW**:
As an Invoice Assistant, you will be bridge of our friendly Operations Team, Sales Team and our Finance Team.

**JOB DESCPRITION**:
As an Invoice Assistant, you will be working in a high volume, fast paced environment. Working closely with all divisions of the business. You will be responsible for weekly invoicing, raising credit notes, dealing with queries, purchase order checking, managing client invoice portals, weekly reconciliations and producing reports for clients and internal divisions using Excel, plus any ad-hoc duties as requested by senior management.

**PURPOSE**:

- Carryout processing of Invoices and Credits accurately to ensure no delays in payments
- Running reports for both clients and internal department on a regular basis to allow smooth process of invoices
- Assist in receiving PO’s so invoices get paid on-time
- Check client portals to upload invoices/credits
- Develop good working relationships with all internal departments/senior management
- Identify issues quickly and escalate and take to resolution

**MAIN DUTIES AND RESPONSIBILITIES**
- Daily Procedures and Month end processing
- You will have a specified group of accounts to work with
- Build good working relationships internally with Clients, Account Managers and Senior Management
- Be able to prioritise your workload while working to tight deadlines
- Report and escalate issues/queries to relevant department for resolution
- Carryout any Adhoc duties as and when required
- Consistently look for processes to help improve procedures within the department which would be communicated to relevant departments for approval and implementation
- **Skills**:

- Microsoft Excel - Spreadsheets
- Have a proven background in Finance Administration (desired but not essential)
- Be tenacious, have keen attention to details
- Have strong organisational skills
- Understand each customers’ needs to process invoices
- Be pro-active identifying issues/queries
- Ability to interact with all departments to resolve issues internally and for clients
- Open to learning and using the system to develop the Invoice functions
- Confidentiality required when working with client list/ information
- Assist other teams/departments with cover for holiday and sickness

**Job Types**: Full-time, Permanent

**Salary**: £12,000.00-£26,000.00 per year

Schedule:

- Monday to Friday

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