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Office Administration Assistant
2 weeks ago
The **Committee Coordinator** is responsible to coordinate, facilitate, support & engage the IRATA committees and its stakeholders. This role supports
- Regional Advisory Committees.
- Training Committee.
- Health & Safety Committee.
- Equipment & Standards Committee.
- Executive Committee (where necessary).
**Main responsibilities**
- Provide administrative support to committee chairs.
- Direct committee queries to the appropriate stakeholders for resolution, as necessary.
- Facilitate committee meetings by assisting with planning, minute-taking (when required), and managing resulting actions effectively.
- Maintain and administer the global calendar for Committee Elections using the IRATA electronic ballot system.
- Channel member queries to the relevant committees for discussion and resolution.
- Build and nurture strong relationships with committees and their stakeholders, fostering collaboration and trust.
- Stay informed about committee activities and escalate issues or concerns to the management when necessary.
- Keep committee chairs informed about ongoing head office projects, organisational news, and relevant updates.
- Support management with ad hoc projects and events.
- Review and manage committee agendas to ensure items are tabled at the appropriate levels and that they align with IRATA’s strategic objectives.
- Participate in committee meetings in an observer or advisory capacity, providing guidance as needed.
Reporting to the Events & Communications Coordinator, the post holder will;
- Ability to communicate, develop relationships at all levels within and outside the Association.
- Demonstrate a desire to work with each committee to understand their priorities and success measures. To build positive relationships, looking for win-win solutions in order to drive safe practises, growth, reputation and performance for the benefit of the Association.
- To always represent IRATA in a positive and professional manner. The person we seek will ideally meet the following criteria and be able to demonstrate the following skills:
- Ability to communicate, develop relationships at all levels with internal and external stakeholders.
- Demonstrate a desire to work with each committee to understand their priorities and success measures. To build positive relationships, looking for win-win solutions in order to drive safe practises, growth reputation and performance for the benefit of the Association.
- Be flexible in their approach to working hours
- To represent the Association in a positive and professional manner at all times.
**Qualifications & Experience**
- Computer literate (inc. Microsoft Office, excel etc)
- GCSE English and Maths Grade 5 and above
This is an office based, full-time position working from IRATA’s head offices in Ashford, UK. The core working hours are 35 hours a week, Monday to Friday.
Upon successful completion of a three month probationary period the successful applicant will receive;
- Competitive salary
- 20 days holiday entitlement per annum, plus public holidays with annual loyalty increments up to an additional five days;
- Enhanced pension contributions, after 3 months service
- gym membership;
- Company healthcare scheme.
Pay: £12.08-£13.18 per hour
**Benefits**:
- Company pension
- Free parking
- On-site parking
Schedule:
- Monday to Friday
**Education**:
- GCSE or equivalent (preferred)
**Experience**:
- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)
**Language**:
- English (required)
Licence/Certification:
- Driving Licence (preferred)
Work Location: In person
