Preschool Administrator

To provide confidential business management and administrative support to the Preschool Manager. The Preschool Administrator is expected to work in partnership with parents/carers and families and must always be approachable and able to communicate effectively.

Finance
- Ensure accurate financial records of income, expenditure and variance to budget are kept.
- Manage and update records of forecasted income for the current financial year, based on current child headcount and confirmed new starters.
- Manage fee invoicing and payments for the setting, ensuring that policies are consistently applied.
- Review all funding provided from the Local Authority to ensure that the preschool receives all funding to which it is entitled. This may include, but is not limited to, EYPP, DAF and SENIF.
- Ensure that invoices and staff expense claims are approved and paid in accordance with the relevant policies.

Compliance
- Create and amend policies to ensure they are kept up to date, and to ensure that the policies are reviewed in line with the annual schedule.
- Ensure that all regulatory & compliance registrations and memberships are updated with change of details and renewed as necessary. This includes: Ofsted Registration, Maintenance Plans, ICO, HMRC, Early Years and Funding Agreement.

3. Ensure that the Preschool remains compliant with all GDPR requirements.

Staffing & Payroll:

- Manage new staff inductions, obtaining DBS check and ensuring all relevant paperwork is completed and documents checked, scanned and filed.
- Ensure that all newly appointed staff receive a contract of employment and job description within the statutory period.
- Maintain oversight of all personnel records including employment contracts and job descriptions, ensuring accurate records of changes to staff hours and pay rates are kept.
- Maintain an up-to-date record of staff training, booking training courses as required and work alongside Manager to set annual training budget

Administrative Support
- Provide effective confidential administrative support to the Manager as required.
- Act as the first point of contact for parent queries and ensure that all relevant information passed to staff.
- Act as ‘liaison’ for the preschool for all parent communications such as trips, events, notices, fundraising efforts, changes in policy etc and assist with communications such as the Newsletter as required.
- Manage and update the child headcount spreadsheet with new starters, session changes and termly re-enrolments.
- Maintain all records and data held by the preschool on children and their families, to ensure it is accurate, up to date, appropriate and retained in compliance with retention guidelines.
- Produce an annual parent questionnaire and compile results.
- Prepare registers, late collection forms and any other paperwork as required by the preschool.

Admissions
- Update and maintain the Prospectus, Application & Registration Forms, Terms & Conditions and New Starter Information Pack, ensuring these are sent to families in a timely fashion.
- Manage the preschool admissions process including the arrangement of preschool visits, home visits and responding to parent enquiries.
- Add new child records to the relevant databases and mailing lists following receipt of the registration form.

**Job Types**: Full-time, Permanent

**Salary**: £12,500.00-£14,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus
- Yearly bonus

Work Location: One location

Reference ID: NA/001