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Commercial Premises Letting Coordinator

2 weeks ago

Banbury, United Kingdom Avire (UK) Commercial Full time

Avire is a leading commercial property consultancy who specialise in providing innovative solutions for landlords of vacant commercial properties by partnering with charities and other occupiers.

We are seeking a highly organised and proactive **Commercial Premises Letting Co-ordinator** to coordinate the setup, management, and compliance of short-term property occupations. This role is critical in ensuring seamless property transitions, accurate lease execution, and effective communication with local authorities.

**Key Responsibilities**
- Work with our Document Administrator to liaise with clients and landlords to ensure all leases and legal documentation are completed accurately and on time
- Oversee all logistics related to short-term commercial lets, including access, keys, utilities, and site readiness
- Notify local authorities of changes in occupation
- Ensure non-domestic rates demands are redirected to the correct party at both entry and exit
- Proactively manage communications with billing authorities to ensure compliance and timely updates
- Maintain strong relationships with landlords, agents, and charity occupiers
- Be the central operational contact for all matters related to short-term occupancy

**Key Attributes**
- Meticulous attention to detail
- Proactive and self-motivated approach
- Excellent written and verbal communication skills
- Confidence in calling and liaising with local authorities and clients
- Strong organisational skills with the ability to manage multiple properties simultaneously
- Comfortable in a compliance-driven and fast-paced environment

**Desirable**(but not vital) **Experience**
- Experience in commercial property, facilities coordination, or business rates
- Prior liaison with local authorities or billing departments
- Understanding of lease administration or property logistics
- Exposure to legal notices, document workflows, or regulated environments

Pay: £30,000.00-£40,000.00 per year

Work Location: In person