Estates Coordinator

4 days ago

Manchester, United Kingdom Xenia Estates Full time

**PROPERTY AND/OR CONVEYANCING EXPERIENCE ESSENTIAL.**

The Xenia Group are a fast-growing organisation consisting of multiple businesses; Xenia Estates, Xenia Lettings and Xenia Students. Xenia Estates are a Block and Estate Management Agency based in Manchester, with properties reaching from Glasgow to Birmingham, and from Liverpool to Newcastle and Nottingham.
Our company emphasis is on continuous improvement of service standards through staff learning, development and exposure to a variety of technical situations on different buildings.

This is an exciting role for someone who is wanting to learn and is focused on growing their career, as the Company grows with the potential to work towards managing your own team of Estates Coordinators and Property Assistants in the future.

**Key Responsibilities / Accountabilities**:

- Dealing with conveyancing matters, eg: responding to standard leasehold enquiries (LPE1), transfers, re-mortgages, probates. Responding to additional enquiries. Keeping records of all ongoing transactions. Dealing with post completion requirements such as receipting notices, issuing certificates of compliances etc.
- Handling incoming and outgoing customer telephone calls
- To liaise with leaseholders and tenants, answering queries they may have
- Handling Service Charge and Building Management enquiries
- To monitor all activities relating to the sites, reporting to Property Managers
- To assist with maintaining records and reporting across Property Management functions
- Assisting the Property Managers daily

**Knowledge and Experience**
- Previous experience Conveyancing (solicitors or managing agent)
- An awareness of current Fire and Health and Safety requirements
- Strong understanding of the legal requirements of property management
- Property Management experience beneficial but not essential

**Key Skills**
- Computer literate with skills in Word, Excel and other Microsoft products
- Able to plan and manage own workload, an excellent administrator
- Punctual timekeeping and attendance
- A team player that can take initiative and think outside the box to find solutions
- Highly organised

**Salary and Benefits**
- Positive, fun and supportive office environment
- Great location in the centre of Manchester
- Generous holiday package
- Competitive salary
- Company pension scheme
- Regular social events
- Strong focus on training, development and career progression

**Job Types**: Full-time, Permanent

**Salary**: £21,000.00-£23,000.00 per year

**Benefits**:

- Company events
- Company pension

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Property Management: 1 year (preferred)
- Conveyancing: 1 year (preferred)

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