Senior Buyer

Responsible for the implementation and maintenance of the Trusts corporate database of all contracts, concession agreements, health care contracts and service level agreements owned by South West Yorkshire Partnership NHS Foundation Trust. To validate the integrity of all information entered onto the Atamis Contract Management Database System, and ensure that E-Class Coding Structures, nomenclature conventions and contract valuation rules are applied consistently. To translate customer procurement requirements into generic specifications suitable for competitive tendering and quotation purposes. To ensure that tender and quote responses are robustly evaluated against a range of financial and non-financial criteria.
To evaluate potential suppliers against a range of financial, statutory, capacity/quality criteria through the Trusts eTendering system before shortlisting them to receive the Trusts offer documentation. To monitor the performance of contracts and contractors with budget holders/ heads of departments and against specification to ensure that any issues of contract non-compliance or contract drift are identified and resolved. To develop risk registers for the management of strategic contracts, and through the Atamis system generate Key Performance Indicators against which the contractor performance can be assessed. To represent the Procurement Department at contract development and evaluation meetings.
Provide management reports to the Procurement departments management team, Finance department and the Trusts Head of Contracts on all contracts, and service level agreements for appropriate dissemination within the team/Trust to ensure that they are renewed or terminated (as applicable) in a timely manner. Liaise direct with Budget Holders to provide and collect appropriate contract information which includes costing, contract performance, and contract renewal timetables ensuring that the renewal process is both timely and within budget. Responsible for identifying suitable products for the Trusts eCatalogue system and leading both on their addition to the catalogue, the overall maintenance / liaison role with the Trusts preferred eCatalogue provider and the communication of the new products to the Trusts budget holders.