Project Coordinator

At Electrosonic we're on a mission. A mission to design, build and support innovative technology solutions that create experiences for people to live, work and play. We're looking for dedicated, game changing, team players to drive the future of the Electrosonic. Think you have what it takes? Read on... - _**_Questions:_** - _ Are you goal oriented and enjoy creating order out of chaos?_ - _ Do you have strong communication and relationship building skills?_ - _ Do you thrive on your ability to communicate questions, responsibilities, expectations and feedback clearly?_ If you have answered **"yes"** to these questions, please keep reading to hear more about an exciting new opportunity at Electrosonic Ltd. **Salary: £25,000 - £28,000 (depending on experience)** **Main Purpose of Position** To work as part of the dedicated team focusing on multiple projects for one of Electrosonic global clients. Roles and responsibilities focus on but not limited to administrative tasks, projects support including client liaison, resource management, Health and Safety and compliance. **What you will be doing** - Work on multiple projects within the budgeted cost and to the satisfaction of the client. - Provide administrative support of sales in coordination with operations, services, procurement and finance - Participate in internal project kick-off meetings that include key participants from sales, engineering, fabrication and installation - Planning of projects, including resource planning, scheduling engineers, obtaining external resource as required and liaising with clients to schedule site work. - Provide logístical support for engineers, booking travel and accommodation. - Assist in the financial management of projects including management of variations, assisting with job cost analysis and production of Project Status Reports. - Liaise with vendors regarding part numbers, pricing and compatibility, and solicit quotes form qualified subcontractors as required - Ensure timely procurement of equipment on projects, placing and progressing purchase orders. - Maintain job files and project directories on the network in a consistent fashion including records on projects, such as costing data and assisting with the compilation of serial numbers, equipment lists or similar. - Assist with the compilation of product data and information for projects for submission to clients, designers and for project and installation folders. - Assist accounts with invoice queries. - Completion and continuous monitoring of client's Health and Safety procedures including risk assessments and method statements. - Control project logistics - delivery of goods, production of dispatch notes, booking carrier -ensuring all trades and equipment are at site when required. - Provide various administrative support including but not limited to: tracking shipments, submitting RMA's, updating CRM, etc. - Represent the company with the necessary level of professional conduct and presentation. - Other duties as required or assigned by company management - Ensure mandatory compliance with information security policies, standards and procedures. **Person Specification** - Demonstrable experience with office administrative functions - Have a good understanding of project life cycles and have a commercial awareness of job costing and significance of working to a budget. - Organised and flexible, able to balance multiple tasks with changing priorities whilst meeting deadlines - Be able to work as part of a team as well as work and think independently and ensuring to meet deadlines - Demonstrated ability to maintain strict confidentiality and handle sensitive matters with discretion - Excellent attention to detail, ensuring work is performed to a high and accurate standard. - Clear and professional communication skills (written and oral) both internally and externally, ensuring effective interaction with employees, clients, and colleagues - Active listening skills with ability to probe for specific information in order to understand complex issues. - Be competent to a high level of computer literacy, particularly Microsoft Word and Excel **_ Company Description:_** Electrosonic is a worldwide audio-visual company with extensive experience in designing, project managing, engineering and supporting AV systems and products. With over 50 years of experience working on complex projects, both large and small and in multiple geographic territories, Electrosonic has developed a reputation that is unsurpassed in the industry. Many of Electrosonic's projects have been recognized with key industry and sector awards. Electrosonic aims to develop lasting relationships by working in partnership with our customers and suppliers and all others involved in the project.