Full Time Administration
2 weeks ago
**Full Time**
**Administration & Finance Assistant**
Start Date: to be confirmed
Permanent
Salary £24,960 per annum
Location: 1 Cardiff Road, Taffs Well, Cardiff, CF15 7RA
Working days: Monday, Tuesday, Wednesday, Thursday, Friday
Working hours: 8:00am-5:00pm
Including a 30-minute lunch break each day. You will be given a 15 minute break in the morning and another 15 mins in the afternoon 8 hours per day = 40 hours a week
You are expected to:
Have excellent communication skills in both telephone and face to face
Have a great ability to build relationships with customers and staff.
Be numerate and IT literate
Have an excellent knowledge of Microsoft Word, Microsoft Excel and Outlook.
Be highly organised, methodical, consistent, an eye for detail, a great finisher and efficient.
Good presentation is essential
Managing conflicting priorities, work well under pressure and finish all daily tasks
Role and Responsibilities:
- Reception duties, including answering incoming calls and scheduling appointments
- Follow up on phone calls and contacts as appropriate
- Processing of expenses and invoices
- Help manage the diary
- Filing and archiving accurate records
- Contact suppliers to negotiate prices
- Assisting with Health and Safety and HR function
- Negotiate new customer accounts and contracts
- Arrange travel routes and forward planning schedules of 5 cleaning teams, extract vehicle tracking reports, recording staff time sheets
- Manage any customers complaint procedure
- Organise and audit the company's systems, databases, and procedures
Your duties will also include but are not limited to:
Checking, recording and filing daily takings from teams, deliveries and pick-ups and Laundry Room
In Xero: Reconcile all payments received ie. bank transfers, cheques and cash
Invoice commercial cleaning, domestic cleaning and laundry customers
In Excel: Record all PDQ card, Cash and Cheque payments received
Check all laundry bills and sheets for any errors and make sure laundry customers have paid before leaving for a delivery
Calculating time sheets and recording hours worked ready for payroll
End of day cashing up
Liaising with staff and customers
Chase and manage debtors
Updating finance files
Promoting the company, the services it offers at every opportunity
Providing administrative support to the General Manager
Assisting and covering payroll and payments
**Job Types**: Full-time, Permanent
**Salary**: £24,960.00 per month
Schedule:
- Day shift
- Monday to Friday
Reference ID: Full Time Admin
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