Transport Administrator

We are looking for a self motivated Transport Admistrator who has excellent attention to detail and is keen to lay roots within a company that is growing year on year.

As a Transport Administrator at Whistl, you will ensure that all transport related administration is completed as per the requirements of our transport operation. This role includes general responsibilities for supporting the Regional Transport Manager whererequired. Maintenance of a filing system which is up to date, easy to use and clearly labelled and ensuring all data and information is kept confidential and not disclosed to anyone who is not entitled to access the information.

**Attendance Management**
- Daily attendance, recording of sickness and holidays. Maintaining Kronos & Northgate with regards to staff attendance, ensuring all hours of work are correct and change forms are submitted in a timely manner to HR.

**HR Support**
- Ensuring every member of Whistl Staff provides proof of residence and liaising with Head Office Security to ensure compliance with Mail Integrity Code of Practice/POSTCOMM. Chase up HR missing documents from staff and liaising with the Supervisors to processthis. Processing all the paperwork for new starters; issuing and ordering ID cards and uniforms. Updating files, processing change forms. Supporting Supervisors in investigation and disciplinary meetings, by taking and typing up notes.

**Raising of Purchase Orders**
- The ability and requirement to raise POs for payment of services required by the transport department. This requires the ability to manage the raising of POs, the sign off and closure of the PO. POs require raising for all types of services related to thetransport function, basic stationery, staff uniforms etc. Filing of all other paperwork that is received on a daily basis like invoices and delivery notes. Manage and report the costs on a weekly/monthly basis to the Regional Transport Manager. Liaising withHead Office regarding invoice queries ensuring these are dealt with in a prompt and professional manner.

**Administrative Support**

Offer support to Head Office in respect of new members of Whistl Staff. Ensure all staff queries relating to Salary, changes in personal circumstances are forwarded to payroll/Head office. Maintaining records of absence/long term sickness and reporting of,to HO in line with Whistl Sickness Policy.

**Benefits** Enhanced Annual Leave entitlement; starting at 31 days (including public holidays), increasing up to 36 days with long service | VIP Discounts on select clients' products and services | Access to our prestige Benefits and Rewards Portal; including discountson High-street shopping, days out, entertainment and food & drink, including popular brands such as Apple, Samsung, and Buyagift | Long Service Rewards; both financial and leave based | Health Cash Plan; in which you can get money back on health treatmentssuch as prescriptions, eye care, dental, and more | Life Assurance Scheme; A scheme that may provide a lump-sum payment should you die whilst employed by the company | Career Development Opportunities; through E-Learning, Management Development Programmes,and Apprenticeships in which you can gain professional qualifications during working time at no cost to yourself | Access to a well-established Employee Assistance Programme provider; who provides support to our people and their families in areas such as theirhealth and wellbeing.

We would welcome applicants with experience in the following - Transport Administrator, Administration, Admin, IT Literate, MS Office, Reporting, People Management, Staff Records, HR, Compliance, Transport Legislation, Analysis, Office Duties, Communication,Tachograph

**Essential Skills**
- Intermediate skills with MS Office particularly Word, Excel, Outlook and PowerPoint skills for data analysis, presentation and reporting.
- Strong analytical skills - Able to analyse data, spot trends, draw conclusions and make recommendations to management. Ability to generate reports.
- Able to communicate effectively both on the phone, face to face and in writing to gain commitment from internal and external contacts at all levels.
- Excellent organisational skills, able to manage effectively in order to achieve deadlines through effective prioritisation and, where appropriate, delegation.
- Reliability and a high level of integrity. Able to work with minimum supervision. Can demonstrate the ability to effectively evaluate a situation and escalate appropriately.
- Excellent attention to detail, with a high degree of accuracy even when working under pressure.
- Have a good working knowledge of Transport Legislation. Good understanding of UK and EU driving regulations and working time directives.
- Knowledge of WTD in regards to Drivers Hours Regulations & tachograph compliance.
- A good geographical knowledge of the UK.

**About Company**

**Whistl** is a Disability Confident employer and is committed to equal opportunities for all in all of our employment policies and practices.