Warehouse Administrator

**Description**:
Alternative Heat specialises in the design, supply and installation of a wide range of Off-site Prefabricated solutions for the commercial M&E sectors throughout Ireland and UK. Through continuous investment within our teams, and our facilities, we have grown strongly over the years and established ourselves as a leader within the offsite pre-fabrication industry throughout Ireland and the UK.

**Role**

Due to continued growth we are looking to integrate a Warehouse Administrator to our Stores Department. The Warehouse Administrator is responsible for the coordination and accuracy of all administrative processes within the warehouse, supporting the efficient handling of goods in and out, resolving discrepancies, managing documentation, and liaising with internal departments and external delivery partners. This role is critical to ensuring timely deliveries, accurate stock records, and effective reporting across multiple warehouse activities. The Warehouse Administrator will demonstrate strong communication, attention to detail, and the ability to manage multiple administrative tasks simultaneously, particularly in a construction or M&E supply chain environment.

**Job Title | Warehouse Administrator**
**Location | Warehouse Facilities, Banbridge, Co. Down**
**Hours | Monday - Thursday 8am - 5pm, Friday 8am - 3pm**
**Salary | Competitive depending on experience**
**Responsible to | Head of Warehouse & Logistics**

**Key Responsibilities**:

- Process and verify Proof of Delivery (POD) documents.
- Investigate and resolve any shortages, over-deliveries, or delivery discrepancies.
- Liaise with buyers and relevant departments regarding order errors or missing documentation.
- Coordinate Trade/UF orders including parcels and pallets, SDNs, picking lists, and delivery confirmations.
- Address delivery issues such as lost/missed items, and produce daily/weekly courier reports.
- Monitor and escalate No POD process, investigate root causes.
- Conduct and record daily stock adjustments, liaising with relevant teams to correct issues and support accurate stock levels.
- Manage the Uniform and PPE request process, including monitoring the workwear inbox and issuing stock as required.
- Monthly / Quarterly Duties
- Maintain and follow up on the Open SOR (Stock on Review) report, working with teams to resolve outstanding issues.
- Perform stores consumables inventory checks, identifying and correcting discrepancies.
- Conduct monthly and quarterly PPE/Uniform stock checks, ensuring availability and placing reorders where necessary.
- Partake in Stocktakes.

**Skills, Knowledge and Expertise**:
**Essential Criteria**
- Strong administrative and organisational skills
- High attention to detail and accuracy in data entry
- Effective communication across teams and suppliers
- Ability to handle multiple tasks and meet deadlines in a fast-paced environment
- Proficient in Microsoft Office, particularly Excel and Outlook
- Problem-solving mindset with a proactive approach to resolving errors

**Desirable Criteria**
- Experience in a warehouse, logistics, or construction supply chain environment
- Familiarity with M&E (Mechanical & Electrical) & PPE materials and terminology
- Understanding of stock control processes and goods-in/out workflows
- Previous use of courier systems and platforms (e.g. Parcelforce)

**Benefits**:

- Full in-house training and career development opportunities.
- Competitive pension scheme.
- Life assurance scheme.
- Health cash plan.
- Full access to smart wellbeing platform.
- Annual flu vaccine
- Free annual health check during working hours.
- Annual leave increasing in line with length of service.
- Lavish Long service awards
- Generously funded social events organised for all employees throughout the year via our Social and Wellbeing committee.
- Electric vehicle charging ports
- Full access to car emergency kit.
- Annual Christmas raffle
- Yearly allowance for AH Branded clothing merchandise
- Secure, free onsite parking.
- Dedicated departmental budget allocated annually for team building events during working hours
- Free Barista Style Coffee, Hot Chocolate, Tea, and Fruit provided daily.
- Friendly and supportive working environment in state-of-the-art facilities.

**About Alternative Heat**:
With over 20 years of experience within the Commercial Offsite Fabrication industry, Alternative Heat have established themselves as a market leader in this sector.
Located centrally between Dublin and Belfast our 8.5 acre Head Office and fabrication facilities, which are fully equipped with overhead cranes and 8,000m² of workshop floor area, provide an ideal factory construction environment which is reflected in the high quality solutions we offer.

We employ a strong team of design engineers, CAD technicians, contracts managers and skilled trades personnel who utilise their vast industry experience to assist in the design, fabrication and delivery of our bespoke MEP solutions, which