Business Management Assistant

Providing a range of administrative and project support functions essential to the provision of Ambulatory Care across community hospitals. To also provide secretarial support to the Business Manager for Ambulatory Care.

The Ambulatory Care team consists of business manager, matrons, service leads, nursing, HCA and administration professionals. We work closely with other Trusts, private providers and other partners, to gain care closer to home. The business manager is also the lead for the medical devices within the directorate covering, IP, Ambulatory Care and Urgent Care. The post holder will be based at North Cotswold Hospital, Moreton-in-the-Marsh, however it will be necessary for the post holder to travel, on an infrequent basis to other sites within Gloucestershire to support Ambulatory Care Team.
- To provide an efficient, comprehensive clerical, administration, project and secretarial service processing information for the Business Manager, to ensure consistency across the service area.
- To provide full secretarial and administrative support service to the business manager providing general administration, answering telephone calls, taking messages, setting up and co-ordinating meetings with multi stakeholders, diary management, travel arrangements, filing, archiving, ordering of office supplies, scanning, and photocopying as required.
- Assist in making changes to processes and ways of working as required to support Business Manager and the Ambulatory Care team
- Take notes, actions at meetings, organise reports for meetings. Organise and support meetings as required including maintaining confidentiality
- Chasing and collating information for the business manager, including research into how other ambulatory services are provided and improved.
- Working with the Ambulatory Team to support/suggest improvements to local policies and working practices.
- Working independently with mínimal supervision to ensure all duties completed in a timely manner.
- Take the administrative lead on data collection regarding medical devices across all the community hospitals. Including working with the administration leads for each site to ensure data is cleansed, accurate. Ensuring that all documentation for purchases is collated and presented for approval in a timely manner.

At Gloucestershire Health and Care NHS Foundation Trust, we are supportive of the people we care for in the community and aim to provide a fully responsive service to everyone who needs it. This is the same approach we take for our employees. We look to value the skills and experiences of those we work with, whether they are service users, carers, families or those looking to work with us.

Gloucestershire Health and Care NHS Foundation Trust is part of the NHS. We treat NHS patients according to NHS principles and standards. The difference is the Trust is accountable to local people, rather than to Government, and so we are able to work closely with our community to develop services in the way that best suits the needs of local people.

Our Staff Survey results showed people at our Trust feel they are engaged, part of a team and work for a compassionate and inclusive organisation.

Our overall scores were better than average in eight of nine themes and level in one - the best overall results for a community, mental health and learning disabilities Trust in the south west and first equal amongst all sector NHS providers within the region too.

Gloucestershire Health and Care is committed to embedding and providing personalised care through all of its services as part of our high-quality care strategy. The purpose of personalised care is to empower people to lead the lives they want to live. Personalised care starts with a conversation with people about what matters to them. It builds on what people can do, as well as addressing their health needs. Including new ways of working and delivering care, emphasising that we need to make effective use of the full range of our people’s skills and experience to deliver the best possible patient care. So we want to know What Matters to You and that you will share our values and join us on this very important journey.

The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.