Engineering Administration Assistant

6 days ago

London, United Kingdom Arriva London North Limited Full time

**Job Title**: Administrative (Engineering & Operations)
**Location**: Wood Green
**Salary**: £27,692 per annum

**Main Purpose of the Role**:
To provide comprehensive administrative support to the Engineering Management Team and the Purchasing, Stores, and Administration Manager.

**Main Responsibilities**:

- Accurately input job sheets for engineers in a timely manner.
- Maintain detailed records of accident damage and repair work.
- Ensure all documentation relating to rota reports, 24-hour sheets, and Running Repair Records are completed, signed off, inputted, and properly filed.
- Raise purchase orders for stationery and other required office supplies.
- Regularly update filing systems with current documents and complete relevant checklists.
- Set up and maintain effective administrative systems to support office efficiency.
- Provide general office support including typing memos and letters, and creating and maintaining spreadsheets, charts, and other documentation.
- Manage filing and handle incoming telephone enquiries professionally.
- Liaise with staff across various departments, including Personnel, Risk Management, and Finance.
- Undertake any other reasonable tasks as required by the business.

**Key Skills and Experience**:

- Strong organisational skills with the ability to prioritise tasks effectively.
- Excellent internal and external customer service skills.
- High level of attention to detail and accuracy.
- Ability to work efficiently and under pressure in a busy environment.
- Professional handling of confidential information.
- Capable of working both independently and as part of a team.
- Proficient in Microsoft Office, particularly Word and Excel, with strong data input accuracy.
- Experience with database programs, especially Oracle, is advantageous.

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