Accounts Assistant

**SALARY £25,000 - £30,000 per annum (pro rata)**

**Main Purpose**:
You will be responsible for supporting the finance manager in daily finance operations, with a primary focus on credit control. The role involves maintaining financial records, ensuring timely collection of receivables, and providing assistance across various accounting functions.

**Job responsibilities - Specific**
- Establishing credit limits and evaluating the creditworthiness of customers
- Develop and implement effective credit control policies and procedures to minimise credit risk and improve collection efficiency.
- Managing credit and receivable accounts to contribute to the organisation’s overall financial stability and profitability.
- Monitoring credit exposure and minimising bad debt risks at the organisation
- Maintaining positive relationships with customers, while effectively mitigating credit risks and ensuring timely collections
- Resolve invoice discrepancies and communicate effectively with clients to ensure smooth cash flow.
- Conduct regular credit reviews and reassess credit limits based on payment history and changes in creditworthiness.
- Coordinating with other departments such as sales, customer service and finance to handle all credit-related matters appropriately.
- Monitor customer accounts to ensure timely payments and address any payment delays or discrepancies promptly.
- Engage with customers to establish payment plans, negotiate payment terms and resolve billing inquiries or disputes.
- Generate regular reports on accounts receivable, collections and credit risk to management, highlighting areas of concern or improvement opportunities.
- Match invoices to purchase orders and delivery receipts, ensuring all necessary approvals are in place before payment, addressing any discrepancies or issues with suppliers regarding invoices or payment terms.
- Accurately record all financial transactions in the accounting system, ensuring entries are posted to the correct accounts.
- Maintain up-to-date journals and ledgers, ensuring they reconcile with bank and supplier statements.
- Perform regular reconciliation of accounts payable and accounts receivable, ensuring all balances are accurate and up-to-date. Investigate and resolve any discrepancies, missing payments, or unapplied credits in the ledgers.
- Assist in the preparation and execution of month-end closing processes, including posting month-end journal entries, accruals, and adjustments.
- Support the Finance Manager in preparing year-end financial statements and schedules required for audit purposes
- Provide general administrative support, including managing incoming correspondence, filing, and maintaining financial records.
- Support the Finance Manager in preparing monthly, quarterly, and annual financial statements, ensuring data is accurate and complies with reporting standards.
- The role should be flexible and adaptable, focusing on maintaining normal operations while the primary staff member is on holiday

**Job Holder Specification**:

- Proficiency in Sage 50
- 2+ years of experience in managing credit and accounts receivables or in a similar credit management role.
- Proficient in use of MS Excel.
- Demonstrable team working and communication skills; ability to work alone as required; able to work effectively with both internal customers and external customers and suppliers.
- Be resilient and assertive when ideas are questioned and also have the confidence to raise issues at the earliest opportunity when problems are identified.
- Capable of prioritisation of tasks and time management.
- Proactive, positive, prepared to take ownership and responsibility.
- Good understanding of the supply chain and logistics; comfortable working to defined processes and timelines.

**Job Type**: Part-time

Pay: £25,000.00-£30,000.00 per year

Expected hours: 16 per week

Additional pay:

- Bonus scheme
- Commission pay
- Performance bonus
- Tips
- Yearly bonus

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Application question(s):

- Are you located in the UK?

**Experience**:

- Microsoft Excel: 2 years (required)
- Accounting software: 2 years (required)
- Sage: 2 years (required)

Work Location: In person