Finance Assistant

Job purpose

Support the Assistant Financial Services Manager and the Finance Assistant in the provision of a high quality, professional financial accounting service.

Maintain two of the Trusts bank accounts, including posting and reconciling transactions on a daily basis.

Liaise with the Accounts receivable team to ensure all allocations are correct and queries are dealt with in a timely manner

Be a point of contact for customers and staff to answer any queries that may arise

To provide assistance with the control account reconciliations on a monthly basis.

To provide cover for Finance Assistants within the section and the Cashier’s office as and when required.

The Trust is seeking to strengthen its financial services team, through the appointment of a highly motivated and enthusiastic individual to the role of Finance Assistant within the Financial Services section of the Finance Directorate.

The Finance Directorate actively promotes training and development within the team, across the Trust and externally. We have developed a comprehensive finance education strategy and hold Towards Excellence Level 3 accreditation. We are an active member of the FSD Network, Future Focused Finance, and the Towards Excellence scheme.

The post holder will have a strong attention to detail and the ability to work with mínimal supervision.

Key responsibilities will include preparing the monthly Control Account reconciliations and maintaining the bank accounts and posting transactions.
- NVQ Level 3 or equivalent qualification or relevant experience
- Good organisational, time management and communication
- Proficient in the use of Microsoft Office, particularly Microsoft Excel

STRICTLY NO AGENCIES PLEASE

ORGANISATIONAL ARRANGEMENTS

**Accountable to**: 1. Assistant Financial Services manager
1. Financial Services Manager

Other Accountabilities 1. Head of Financial Services

PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Upload statement transactions into the cash management system for two bank accounts.
2. Download and post the transactions for two of the bank accounts through Cash Management to the General Ledger on a daily basis and ensure any issues or discrepancies are investigated and reported to the Assistant Financial Services Manager.
3. Reconcile the monthly payroll deductions and miscellaneous control accounts, allocated to this role, to the general ledger financial codes in line with the Trust’s monthly timetable. This requires the completion of complex control account reconciliations for each deduction code so as to ensure that the deduction schedules agree with the balance on the general ledger. Investigate and resolve all discrepancies. Assist in the preparation of the payment request schedule for all external payments and send out the appropriate remittances. Complete correction journals for deduction codes where necessary
4. Input all manual payments (including foreign payments) into the on-line commercial bank system ensuring that all payments have the appropriate back-up and are approved by an authorised signatory and the Head of Financial Systems. Maintain a log of all foreign payments ensuring that no duplicate payments are passed for payment
5. Responsible for ensuring all Direct debits have been entered on to the cash management system. Including matching the payments with the relevant paperwork and passing this through to Accounts payable to enter onto the Payables system
6. Responsible for administering the finance inbox including printing out remittances, referring queries to relevant team members and responding to queries where possible
7. Responsible for proposing daily cash movements to higher interest bearing accounts, where cash exceeds the minimum daily limits in the current accounts. Authorisation to be sought by Finance assistant
8. Assist in maintaining the daily cashflow sheets
9. Document procedure notes for all tasks and ensure these are reviewed on an annual basis
10. Provide administrative support to the team, filing and ensuring folders are up to date in preparation for year end
11. Assist with the maintenance of an auditable log of all Financial Services team’s journals, ensuring appropriate authorisation
12. Assist with the administration of the annual stock take process
13. Assist in credit control activities as and when required
14. Support the team in the month end procedures, adhering to the monthly timetable
15. Provide relief cover for the cashiers and other members of the team during periods of sickness and holidays