Purchase Ledger Clerk

**Job Introduction**

Card Factory plc is the UK’s number one retailer of greeting cards, wrap and gifts, selling a third of all cards in the UK. Since our beginnings in 1997, our disruptive business model has fuelled organic growth to over 1,000 stores in every corner of the UK and Republic of Ireland. We have an outstanding growth story, consistently opening 50 new stores a year in recent years - with more opening all the time.

Card Factory focuses on the value and mid-market segments of the UK’s large greeting card market. Our scale and vertically integrated business model (in-house design team, print facilities, central warehousing and retail operations) differentiate us from competitors through price and quality. We enjoy impressive brand equity with UK shoppers.

We are also developing new routes to market for our products in the UK and overseas. These rapid growth areas include franchise operations and wholesale agreements with major retailers in the UK and Australia.

**Scope and purpose of role**

We are well-placed to take advantage of continued growth opportunities in the UK and overseas. We are looking for a Purchase Ledger Clerk to join us as our journey continues. The core objectives of the role will be to maintain accurate financial records of the purchase ledger system.

This position is permanent and involve hybrid working at Wakefield HQ and remote working

**Main Responsibilities**
- Checking, coding and processing invoices (including oversea suppliers)
- Checking, coding and processing staff expenses
- Checking, coding and processing credit card claims
- Importing invoice data for certain high volume suppliers
- Daily communications with both colleagues throughout the business and our suppliers
- Setting up new supplier accounts and maintaining existing account details
- Involvement with weekly payment runs to both suppliers and staff expense claimants
- Scanning documents
- Reconciliation of supplier statement
- Housekeeping of creditor accounts
- Prompt resolution of creditor queries
- Ad hoc duties
- Ensure invoices are correctly authorised at the relevant level
- Work to a strict month-end close timetable
- Prioritise key tasks to meet daily targets
- Reconcile monthly supplier statements and ensure any discrepancies are resolved promptly
- Review supplier ledger accounts each month, ensuring all payments are allocated, and any issues are escalated to the Transactional Finance Manager
- Review, log, scan both staff expense and credit card claims, ensuring VAT is correct, costs are coded correctly along with gaining appropriate authorisation.
- Prepare and process weekly payment runs
- Undertake any ad-hoc duties
- Work as a team to cover colleague’s holidays
- Work closely with other departments and stores always given excellent customer service.
- Work methodically and accurately
- Be discreet, maintaining confidentiality at all times

Essential
- Excellent communication both written and verbal
- Organized and structured in approach
- Good time management
- Great attention to detail
- Team player
- Possess a “can do” attitude
- Keen to learn new skills
- Excellent customer service to all parties
- Outgoing personality
- At least 2 year’s experience working in a fast paced accounts payable dept.
- Working knowledge of Excel, Word and Outlook

Preferable
- Experience of SAP, although full training would be given

**Job Types**: Full-time, Permanent

**Salary**: £24,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Employee discount
- Flexitime
- Gym membership
- Life insurance
- On-site parking
- Store discount
- Wellness programme
- Work from home

Schedule:

- 8 hour shift

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- WAKEFIELD: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in WAKEFIELD

Reference ID: cardfac/TP/1144602/16394