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Office Co-ordinator

2 weeks ago

Manchester, United Kingdom PRGX Global, Inc Full time

**Job title**: Office Co-ordinator. **Location**: Manchester - 5 days per week. **Hours**: Part time. 5 hours per day.

**Role summary**: Being an Office Co-ordinator at PRGX is an incredibly rewarding role where no day is the same and your responsibilities will change as the business grows. You will be at the forefront of helping promote and embed our PRGX culture.

The primary focus will be overseeing the office function for circa 100 employees, within a professional services environment. Working closely with the respective senior leadership and management teams. The role requires knowledge and experience of organising and coordinating office administration and procedures, in order to ensure organisational effectiveness, efficiency, and safety. Developing intra-office communication protocols. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organised, flexible, and enjoys the administrative challenges of supporting an office of diverse people.

You will be the friendly face to greet visitors and stakeholders giving them a warm PRGX welcome, always championing our mission and brand.

**Areas of responsibility are as follows**:

- Greet visitors and provide administrative support to employees
- Maintain the condition of the office. Ensure tidiness. Liaise with 3rd Parties for necessary repairs
- Prepare letters, presentations, and reports
- Manage office supplies and sundries
- Help with employee recruitment/student placements
- Asset Management and Office move co-ordinating
- Oversee and agree contracts and providers for services including security, cleaning and catering
- Coordinate with the IT department on all office equipment
- Oversee health and safety requirements for the office
- Arrange and support with travel arrangements for people travelling to the Manchester and other office/site locations, if required
- Organise company events and conferences/board meetings
- Sort & distribute post
- Partner with HR to maintain office policies as necessary
- Coordinate schedules, appointments, and bookings
- Assist senior management team when required
- Management of the cleaners, including cleaning supplies
- Approvals of deliveries and invoices
- Utilities management
- Help to create and establish office procedures
- Liaise with Landlord. Govern Fob Management
- Manage desk booking, seating plans & meeting Rooms
- Maintain a safe, secure, and pleasant work environment
- Any other duties, as required

**Key requirements: Essential**. - Extensive PC skills including knowledge of Microsoft Office and preferably database experience
- Excellent written and verbal communication. Negotiation, Organisational, problem-solving and relationship building skills
- Reliable and discrete
- Attention to detail
- Leadership and the ability to ’make things happen’.
- Good, time management. Calm under pressure.

**Desirable**
- Knowledge of business and management principles