Medical Secretary

We are looking to appoint a full-time Medical Secretary/Personal Assistant to provide a comprehensive secretarial and administration service to our Cardiology Service.

If you are a willing and enthusiastic individual who would like to join this friendly team we would like to hear from you.

To work as part of the clerical team to support a team of clinicians.
To provide a comprehensive, confidential secretarial and administration support service to Consultants, medical staff, clinical teams and department on a day to day basis.

The postholder will be required to work as part of the administration team and provide cross cover during periods of staff absence within the Directorate as and when required. This support should be provided between the hours of 8.00 am to 18.00 unless otherwise specified at a local level.

Northampton General Hospital is one of the largest employers in the area and we are on an exciting journey. All of our divisions are committed to doing things better, with more efficiency as we update, modernise, and advance. We have also entered into a Group Model with neighbouring Kettering General Hospital NHS Foundation Trust and become University Hospitals of Northamptonshire.

Our Excellence Values

Compassion

Accountability

Respect

Integrity

Courage

We want to recruit the best people to deliver our services across the University Hospitals of Northamptonshire and help to unleash everyone’s full potential. As an organisation, we value how we communicate and promote our vacancies to all communities.

We are a Defence positive trust, supporting our reservists, veterans, spouses and partners.

We understand that we need to work with colleagues from diverse backgrounds and make sure the environment they work in is inclusive and collaborative.

We have active Networks that promote and support colleagues from all backgrounds. This ensures everyone feels supported and has a sense of belonging working for Kettering and Northampton General Hospitals.

Manage the day to day administration providing an enhanced comprehensive secretarial and administrative service to the Cardiology Consultants whilst working in an independent manner.

Effective use and knowledge of Trust computerised administration systems (Camis, Documentum, Nexus) using VDU on a continuous basis.

Advanced keyboard skills with ability to concentrate for prolonged periods.

Minute taking and audio typing.

Working knowledge and experience of secretarial and administrative procedures and systems both routine and non-routine able to answer queries, utilise skills in problem solving, chasing and progressing queries acquired through prior experience.

Collection and maintenance of sensitive patient data, scanning and photocopying, filing, word processing, in a timely manager ensuring deadlines are met through the ability to prioritise.

Manage all communication effectively (electronic, paper and telephone) in a confidential manner documenting as appropriate and disseminating information received to their intended recipients in an expeditious manner.

Work without direct supervision in a conscientious, professional and diligent manner.

Maintain up to date filing accessing medical records as requested by the role.

Adhere to Trust policies appropriate to role.

Participate in the Trust appraisal.

Work in a cost effective manner ensuring lighting, computers, monitors are switched off when not in use, report faults promptly and ensure confidential waste is disposed of in the appropriate containers.

Ensure compliance with mandatory training.

To work with the Medical Secretarial Team to ensure adequate cover is in place during periods of leave.