Admissions Officer

FIE is currently seeking qualified, enthusiastic and confident applicants for the following full-time, permanent position within the Administration Team.

**Job Title**: Admissions Officer

**Location**: London, England

**Salary**: £27,000 gross, per annum

**Start Date**:ASAP and no later than 16th May

**Application deadline**: Rolling with a final date of Midday Friday, 1st April

**Interviews**: 4th - 12th April

**Please note that this role requires flexibility, including possible evening work. The post-holder will be based in our Gloucester Road office with the possibility of some remote working at various times of the year.**
- **The basic purpose and primary objectives of this position are**:

- Management and delivery of FIE’s admissions process
- Application processing and monitoring for all FIE programme locations (London, Dublin and Amman)
- Overviewing and ensuring the implementation and integration of FIE’s admissions policies and procedures across the company
- Key contact for FIE’s partner university study abroad coordinators
- US team (Institutional Relations Team) liaison for new partnerships and programmes development
- Coordinator of Registration for FIE’s annual Student Global Leadership Conference (SGLC)
- **The managerial and/or team-working duties and responsibilities include**:
Admissions
- Close liaison with FIE’s Marketing Team, US recruitment team (Institutional Relations Team) and Finance Team in relation to admissions - including payment and withdrawal
- Communicating to all key staff changes in student numbers in the weeks leading to a programme’s start date
- Oversight and mapping of key dates within the academic calendar, in collaboration with other departments.
- Close liaison with FIE’s Dublin team, and Dublin academic partners as needed, relating to FIE Dublin’s specific admissions processes

Terra Dotta
- Close liaison with FIE’s designated Terra Dotta administrator, assigning and monitoring projects as needed

Student Global Leadership Conference
- Play an active role on FIE’s Student Global Leadership Conference Committee
- Work closely with the committee and other FIE team members to coordinate individual and group registrations for the conference
- Providing high standard of customer service and answering potential attendees’ queries

General
- Attend regular team and FIE-wide meetings and contribute accordingly
- Participate in interdepartmental committees and working groups. FIE staff are encouraged to engage with its core values and contribute to projects relating Sustainability, Diversity & Inclusivity, and Social Justice, the outcomes of which will benefit the FIE community of staff and students
- Act as the reference person for programmes’ deadlines and timelines
- **The developmental and research duties and responsibilities include**:
Admissions
- Ongoing development and streamlining of administrative processes related to admissions, including creation and update of procedures, forms, correspondence templates and materials
- Development of effective admissions enquiry and follow up mechanisms in collaboration with FIE’s Marketing Team, and FIE’s Institutional Relations Team

Terra Dotta
- Championing Terra Dotta’s existing features and updating users on the platform’s potential development.

Student Global Leadership Conference
- Ongoing development and streamlining of registration processes for FIE’s Student Global Leadership Conference

General
- Undertake relevant professional development opportunities and keep up to date with sector development and sector best practice
- Represent FIE at conferences, US Partner Institutions and at other events as required
- Have an awareness of, and promote and develop initiatives relating to, FIE’s core values of Sustainability, Diversity & Inclusivity, and Social Justice, including how they relate to admissions
- **The operational, administrative and maintenance duties and responsibilities on a routine, day to day basis include**:
Admissions
- Responsible for assessing applicants’ eligibility to receive an offer to enrol in FIE’s London, Dublin or Amman programmes
- Produce statistical reports relating to admissions as required

Terra Dotta
- Work closely with FIE’s Marketing Team to maintain Study Abroad Directory listings and programme brochures

Coordinator communication
- Maintain communication with partner university programme coordinators on FIE’s admissions processes

Student Global Leadership Conference
- Set up of individual and group registration and payment processes, including online forms
- Process and monitor all individual and group registrations
- Deal with general conference enquiries
- Work with FIE’s Chief Finance Officer on registration payment and invoicing
- Post-registration and pre-conference communication to delegates
- Pre-conference registration materials preparation, and registration table set up
- Other conference assistance as required

General