Head of Estates

Main purpose of the post:
To Lead on the Strategic direction of Premises across the trust

Key Duties & Responsibilities:

- With support from the COO develop and implement the estates strategy and management plan for the Trust.
- Oversee the wider estates team, ensuring that the school-based site teams are supported resulting in effective site management.
- In partnership with the wider estates team, develop 5-year site development plans for each school reflecting maintenance, condition and development requirements.
- Manage capital budgets in line with financial procedures.
- In partnership with the COO manage capital and large projects in line with financial and construction regulations.
- Actively represent estates for the Trust, through attendance at meetings as required.
- Ensure there are systems and arrangements in place for each school to deploy site staff efficiently to deliver a timely and proactive service that ensures all sites are accessible during adverse weather, liaising with key personnel on site.
- Oversight of consistent Trust wide systems and processes to ensure the security arrangements for buildings, facilities and grounds are undertaken to a high standard
- Oversight of the operation of all premises-related mechanical, electrical, heating and water systems and other plant e.g. water boilers etc.
- Work collaboratively with the Director of Astley Sports Village who will organise the management of commercial lettings, in relation to maximising revenue for the Trust and staffing/security arrangements regarding lettings and events on site
- Lead on the estates and facilities due diligence and on-boarding of any new schools joining the Trust as part of the transition process.
- Establish an integrated supply chain of competent professionals and contractors to support the Trust in the delivery of an excellent estates function
- Oversee the selection, evaluation and monitoring of external contractors ensuring best value in line with agreed standards.
- Coordination of the creation and management of building maintenance programmes ensuring the required number of quotes, professional liaison with contractors / external agencies, and overseeing projects to completion
- Line Manage Facilities and Compliance
- To undertake regular reviews of H&S compliance, associated policies and procedures and proactively identify and resolve related H&S issues with key personnel.
- To oversee the role of the H&S Competent Person for the Trust
- To maintain a master register of all H&S related training and certificates to ensure that appropriate personnel are in place at each site across the Trust
- key contact for any external H&S site Inspection or reporting (including RIDDOR). Ensure appropriate records are maintained in compliance with legal requirements and that a central log of risk assessment and accident management for estates is in place.
- Ensure H&S compliance and relevant due diligence is undertaken prior to any off site educational visits
- Support where required, with accident and near-miss investigations whilst referring to the Accident, Incident and near miss procedures and notify the COO
- Responsible for ensuring that all Trust sites have a safe learning environment to enable all stakeholders to flourish and succeed.
- To lead on compliance and cyclical maintenance contracts to deliver Value for Money through enterprise wide and single contracts and monitoring to ensure that compliance checks are undertaken to the correct frequency and standard
- To ensure a regular programme of internal auditing is undertaken to provide assurance that compliance with legislation is demonstrated, via monthly reports
- Work with the wider estates team to ensure that any premises related H&S training is regularly completed by all staff and records held to confirm. Assist with delivery of training where requested and considered appropriate.
- Development of systems to support the management of statutory compliance through testing, inspection, examination and remedial work
- Develop portfolios of standardised risk assessments, safe working procedures, and COSHH assessments and communicate to site staff as appropriate

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