Admin Assistant/receptionist

10 hours ago

Watford, United Kingdom Zero Corp LTD Full time

**Job title**:Admin Assistant

**Grade**:Grade: H4, Scale point range: Points 6-9 Salary range: £23,893-£25,119 (FTE) Pro Rata: £20,300 - £21,300 for Hours and Weeks Worked

**Hours**:35 hrs/week to be worked between 08:00 and 16:30

**Weeks**:41 Weeks/Year to be worked as follows: 38 weeks term time + 5 days (1 week) INSET days + 5 days (1 week) the week preceding the start of academic year + 5 days (1 week) during the school holiday period (TBA)

**Contract type**:Permanent

**Reports to**:Admin Officer

**Job purpose**
- To assist the Academy in the efficient running of the Main office and Student Services Office by providing high quality administrative support to the admin team & to contribute to the overall ethos, work and aims of the Academy.
- To contribute to the overall ethos, work and aims of the Academy.

**Main responsibilities**
- Assisting with the Main Office day-to-day processes, updating data on the Academy’s MIS system as well as maintaining the Academy’s database as required.
- Liaise with parents, guardians, staff and students and cover the main reception when required.
- Provide support for the Academy’s staff telephone extension list to be kept up to date and distributed in a timely manner before the start of each term.
- Dealing with Parent Mail queries and procedures, including setting up and maintenance of trips, events and uniforms orders.
- Assist with free school meals, annual photograph and Music lesson administration.
- Receiving, Sorting, Distributing and franking daily posts,and arranging for delivery to appropriate staff and record, stamp and arrange the posting of outgoing posts, if required.
- Enter and retrieve pupil data and produce reports from the School’s MIS systems and other software packages as needed and directed.
- Assist with producing staff and pupil ID cards, and undertake IT based tasks as required.
- Provide support staff cover, as reasonably required, in the event of staff absence.
- Provide first-aid assistance to staff, students and visitors as and when necessary.
- Participate in training and development activities and programmes as required.
- Appreciate and support the role of other professionals and establish constructive relationships and communicate with other agencies and professionals.
- Communication with Parents regarding Welfare, Behaviour management detentions, Reduced timetables and On call.
- Support with Exclusions, Isolations and Suspension Paperwork.
- Support with Confiscations, Off Role, Local authority paperwork, student filing and student archiving.
- Helping students deal with Student queries,timetable, telephone calls and lost property.
- Undertake such duties at the discretion of the Headteacher and School Business Manager as may reasonably be required.

**MUST HAVE ENHANCED DBS**

**Job Types**: Part-time, Permanent, Temp to perm

Pay: £20,300.00-£21,300.00 per year

Schedule:

- Monday to Friday

**Experience**:

- school admin: 1 year (required)
- SIMS/ARBOR/Bromcom: 1 year (required)
- school receptionist: 2 years (required)

Licence/Certification:

- enhanced DBS (required)

Work Location: In person

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