Staffing Coordinator

Job number

**NAT01917**
- Faculties

**Faculty of Natural Sciences**
- Departments

**Department of Physics**
- Salary or Salary range

**£45,700 - £55,240 per annum**
- Location/campus

**South Kensington Campus - Hybrid**
- Contract type work pattern

**Full time - Open ended**
- Posting End Date

**13 Mar 2025**

**About the role**:
Are you passionate about HR and supporting career development? Join our newly established Department Knowledge Hub as a Staffing Coordinator, where you will play a key role in managing HR processes, supporting recruitment, and fostering a culture of professional excellence.

Your work will directly impact the success of academics, researchers, professional staff, and postdoctoral researchers, ensuring they receive world-class support throughout their careers. Given the sensitive nature of HR matters, a high level of confidentiality and discretion is required.

**What you would be doing**:

- HR and Staffing Coordination_
- Manage the end-to-end recruitment process for Departmental roles, ensuring compliance with HR policies.
- Oversee induction and probation processes, organizing welcome events and tracking progress.
- Support annual review conversations, promotions, and pay review processes.
- Manage contract extensions, leaver processes, and ensure compliance with HR regulations.
- Training and Development_
- Promote learning and development opportunities within the Department.
- Assist with organizing training programs and career development initiatives.
- Support the design and coordination of a staff mentoring program.
- Postdoctoral Support_
- Act as a key contact for postdoctoral researchers, supporting their induction, welfare, and professional development.
- Organize networking and social events to strengthen connections within the research community.
- Analysis, Reporting & Cross-Team Collaboration_
- Maintain the Departmental staff database and assist with workforce planning.
- Contribute to data monitoring for initiatives such as SWAN, REF, and institutional reporting.
- Help design and maintain a Departmental SharePoint Information Portal for HR content.
- Support institutional policy dissemination and process improvement.

**What we are looking for**:
Essential:

- Degree-level education or equivalent professional qualification.
- Experience in the Higher Education sector in a similar or related role.
- Strong knowledge of Human Resources policies and procedures, preferably in Higher Education or the public sector.
- Excellent IT skills, including Microsoft Office, e-Recruitment systems, and Management Information Systems.
- Experience handling confidential material.
- Excellent written, numerical, and verbal communication skills.
- Ability to produce high-quality reports and written materials using IT tools.
- Strong organizational, multitasking, and time management skills.
- Excellent interpersonal skills and ability to build stakeholder relationships.
- Analytical and problem-solving skills.
- Proactive, adaptable, and willing to develop new skills.
- Ability to work independently and as part of a team.
- Ability to handle pressure, prioritize tasks, and meet deadlines.
- High attention to detail.

**What we can offer you**:

- The opportunity to continue your career at a world-leading institution and be part of our mission to continue science for humanity.
- Grow your career: Access to the Imperial People & Organisational Development Centre (POD)
- Sector-leading salary and remuneration package (including 39 days off a year and generous pension schemes).

**Further information**:
Visit our webpages for more information about the Department of Physics

**Available documents**:

- Attached documents are available under links. Clicking a document link will initialize its download.- Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

**About Imperial**:
Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.

Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world’s toughest challenges. Whatever your role, your contribution will have a lasting impact.

As a member of our vibrant community of 22,000 students and 8,000 staff, you’ll collaborate with passionate minds across nine London campuses and a global network.

This is your chance to help shape the future. We hope you’ll join us at Imperial College London.

**Our Culture**:
Our values are at the root of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.