Executive Assistant

7 days ago

Wrexham, United Kingdom Oscar Mayer Limited Full time

**Role Overview**:
We are seeking a highly experienced and professional Executive Assistant to support our Chief Executive Officer in a fast-paced, dynamic environment. This critical role will provide executive-level support, ensuring the smooth running of all aspects of the CEO’s schedule, communications, and business priorities.

**Key Responsibilities & Accountabilities**:

- Act as first point of contact for all CEO communications and manage the CEO’s complex diary, prioritising appointments and meeting requests.
- Coordinate all aspects of domestic and international travel, accommodation, visa requirements, and event logistics for the CEO and Executive Team.
- Prepare, submit, and reconcile the CEO’s expenses and mileage claims in line with company policy.
- Approve recruitment requisitions, purchase orders, and expense submissions from CEO’s direct reports; flag and reject any items not in line with policy or VAT compliance.
- Monitor and manage holiday requests and balances for CEO’s direct reports.
- Collate and submit weekly investor reports and support preparation of Board materials.
- Record and distribute minutes for Board and Executive meetings; attend meetings in-person when necessary, including overnight stays.
- Coordinate executive offsite meetings, conferences, and away days, including accommodation, travel, and venue bookings.
- Maintain systems for booking desks, rooms, and shared resources across the organisation.
- Support ad hoc personal and professional tasks for the CEO with discretion and efficiency.
- Represent the CEO professionally at internal and external meetings, occasionally accompanying them within the UK.
- Responsible for line-managing the Front Office Coordinator, including conducting regular 1:1s, managing their workload, approving leave, and providing cover during absences to ensure seamless front office operations.

**Key Attributes**:

- **Confident and professional** communicator with excellent interpersonal skills.
- **Highly organised** with strong attention to detail and a proactive mindset.
- **Discreet and trustworthy**, capable of handling confidential matters with integrity.
- **Strong decision-making** ability and capable of working independently.
- **Tech-savvy**, with competence in Microsoft Office, travel booking systems, and diary management tools.
- **Flexible and adaptable** with a calm, solutions-focused approach to challenges.

**Required Experience and Qualifications**:

- Minimum of 5 years’ experience supporting C-suite executives.
- Educated to degree level or equivalent professional qualification.
- Demonstrable experience handling confidential and sensitive information.
- Proven ability to manage multiple priorities, work under pressure, and deliver to deadlines.

**Additional Information**:

- This is an office-based role with occasional travel within the UK, including potential overnight stays.
- The position offers a fantastic opportunity to gain insight into strategic leadership and play a key part in supporting the CEO and Executive Team.

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Benefits**:

- Company pension
- Discounted or free food
- Free parking
- On-site parking

Schedule:

- Day shift
- Monday to Friday

Work authorisation:

- United Kingdom (required)

Work Location: In person

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