Secretary

2 weeks ago

Glasgow, United Kingdom Jones Whyte Full time

**Role: Secretary**

**Place of work: Glasgow, City Centre**

**Contract type: Full-time, Permanent**

**Working Hours: Monday Friday, 9am 5pm**

Do you thrive in a fast-paced environment and have a passion for delivering excellence in a secretarial capacity? If so, Jones Whyte has an excellent opportunity for you where you will have the chance to shine and contribute your expertise.

**Why Jones Whyte?**

At Jones Whyte, were more than just a law firm we are a dynamic community built on collaboration, innovation, and a shared commitment to excellence. Joining us means stepping into a role where your expertise is valued, and your growth is a priority.

**The Role**

You will have the direct support of a highly experienced legal secretary and Business Support Manager whilst also working alongside other legal secretaries and legal assistants.

The role demands you to be focused and professional, with a positive and respectful attitude. You should be a strong team player capable of demonstrating a willingness to learn and grow.

As part of our team, youll not only play a key role in the success of our Secretarial Team but also gain opportunities to develop your skills and achieve your career ambitions, all while contributing to a thriving legal department.

**Key Responsibilities**:
**Audio Typing**:

- Transcribe dictated notes, letters, and documents accurately and promptly using basic audio typing equipment or software.

**Client Contact & Record Chasing**:

- Make and receive telephone calls to/from clients and other third parties to obtain or follow up on required records or information.
- Maintain a log of all chases made and follow-ups required.
- Ensure professional and courteous communication at all times.

**Administrative Support**:

- Draft routine correspondence.
- Manage diaries, schedule appointments, and book meetings as needed.

**Data Entry & Document Management**:

- Input and update information into internal systems accurately.
- Scan, copy, and prepare documents for use or submission.
- Maintain confidentiality and data protection in line with company policies.

**Requirements**:

- Previous secretarial or administrative experience.
- Proficiency in Microsoft Office (Word, Outlook, etc.).
- Confident telephone manner and good communication skills.
- Excellent attention to detail and organisational skills.
- Ability to manage multiple tasks and prioritise workload.
- Attention to detail

**Desirable but Not Essential**:

- Experience in a legal and/or professional services environment.
- Familiarity with case management systems or CRM databases.
- Basic audio typing skills (minimum 4050 wpm).

**Company Benefits & Perks**:

- Competitive Salary
- 23 days Holiday plus 8 Bank Holidays
- Industry-leading Maternity and Paternity Policies
- Company Pension Scheme
- Company Bonus Scheme
- Holiday Loyalty Scheme: Earn an Additional 5 Days of Holiday
- Buy and Sell Up to 3 Holiday Days Each Year
- Company Referral Scheme
- Wellbeing Support
- Annual Company Day Out
- Birthday Early Finish

  • Secretary

    4 weeks ago

    Glasgow, United Kingdom Khan Law Full time

    Company Description Khan Law is a dynamic and engaging law firm based in Glasgow, specializing in Personal Injury cases. Serving clients across Scotland, we focus on achieving quick case resolution without compromising the quality of service. Known for a modern approach paired with traditional values, we ensure the claims process is seamless and hassle-free...

  • Legal Secretary

    5 days ago

    Glasgow, United Kingdom Gibson Hollyhomes Full time

    **Legal Secretary** **Glasgow** **£23,000 - £30,000** **Global company** **Award winning** **Hybrid working hours** My client is known for its fast paced, fast growing and forward thinking approach. This law firm is going through a period of growth. In your job as a Legal Secretary, you will be supporting the Partners with secretarial duties and...

  • Secretary & Receptionist

    1 week ago

    Glasgow, United Kingdom Barnett Waddingham Full time

    Overview: **Do you have previous office administration, secretarial/reception or customer service experience?** With over 1500 across 9 UK offices, we are proud to be a leading independent UK consultancy at the forefront of risk, pensions, investment and insurance. Each individual delivers on our shared values and our commitment to ensuring the highest...

  • Legal Secretary

    2 weeks ago

    Glasgow, United Kingdom Beaumont Associates Ltd Full time

    **Legal Secretary - Glasgow City Centre** **£27500 - £28K + Excellent Benefits Package** Superb opportunity for an experienced Legal Secretary to join top tier firm based City Centre. Interesting and varied role covering a diverse range of legal secretarial/administrative duties. **Key areas of responsibilities include;** - Providing a full and...

  • Site Secretary

    1 week ago

    Glasgow, United Kingdom Quanta Full time

    Site Secretary - Energy from Waste - Contract - Glasgow Are you an experienced Site Secretary looking for your next long-term contract? We have the role for you! **Site Secretary Responsibilities**: - Liaise with suppliers, opening credit accounts. - Create and maintain filing systems, purchase files / suppliers - Keep track of payments. - Maintain petty...

  • Legal Secretary

    2 weeks ago

    Glasgow, United Kingdom Search Consultancy Full time

    **Legal Secretary** **Job Title**:Legal Secretary **Location**:Glasgow city centre **Hours**: Monday to Friday 9am to 5pm *** **A bit about the role

  • Assistant Company Secretary

    1 week ago

    Glasgow, United Kingdom Page Personnel Finance Full time

    Our client is looking for a Company Secretary or Assistant Company secretary Ideally Financial Services Experience of a listed company Experience with board packs **Client Details** A client in the banking sector **Description** **Board and Company Secretarial**: - act as Company Secretary, assistance with the end-to-end process of Board (convening...

  • Legal Secretary

    2 weeks ago

    Glasgow, United Kingdom Certain Advantage Full time

    Employment Legal Secretary – Glasgow – Salary up to £35,000 p/a DOE Do you want to join an established, Scottish firm in Glasgow? Are you an experienced Employment Legal Secretary? Would you like to join an established and highly regarded team?   We are eager to speak to experienced and knowledgeable Employment Law Legal Secretaries who are looking for...

  • Legal Secretary

    1 week ago

    Glasgow, United Kingdom Page Personnel Finance Full time

    Our client is looking for a Legal Secretary **Client Details** A leading law firm **Description** - Draft standard documents - Prepare fee notes - Prepare cash statements - General administrative duties such as: photocopying/scanning and taking messages. **Profile** An experienced Legal Secretary **Job Offer** A competitive salary

  • Secretary

    5 days ago

    Glasgow, United Kingdom TLT Full time

    We are recruiting for a Legal Secretary to join our Scotland Real Estate team in Glasgow. **Your Role**: As a Legal Secretary your day to day remit includes: - Support the team by carrying out all secretarial tasks and help, when necessary, with all administrative tasks. - Assisting the fee earners with financial management e.g. disbursements, client...