Legal Secretary

5 days ago

Inverness, United Kingdom Beaumont Associates Ltd Full time

**Private Client Secretary**

**£29,000.00K-£30,500K - Inverness.**

Highly regarded top tier firm with a network of offices U wide has an immediate opportunity for a Private Client Secretary to join their expanding Private Client team based Inverness.

This is an interesting and very varied role which entails, working collaboratively within a team setting to deliver and provide exceptional secretarial support by:

- Provide high level support to partners and fee earners as a trusted advisor
- Adding value by taking a proactive approach to tasks and anticipating potential problems before they arise
- Ensuring accurate and timely use of the firms finance management system to facilitate matter opening, maintenance, closure and archiving. Generating accurate billing reports, letters and draft bills in a timely manner. Managing accounts payable (invoices), expenses and disbursements. Recording time for fee-earners when required (including non-billable productive time) on a daily basis
- Understanding the firms document management processes (iManage)
- Coordinating internal and external client meetings effectively ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place
- Assisting fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner
- Utilising document production for the creation of all first draft documents
- Arranging complex travel bookings, including visas, flights, taxis, accommodation and rental cars, etc.
- Assisting on ad-hoc projects as and when required, for example managing bundles, supporting team events etc.
- Possess in-depth knowledge and experience woking within Private Client.
- Previous experience of document management systems
- Knowledge of Microsoft Office Suite
- Excellent diary management
- Strong organisation and prioritisation skills
- Good verbal and written communication skills
- Flexible approach to working practices in order to meet business needs
- Friendly, personable and approachable
- Adaptable and flexible approach
- Conscientious and diligent
- Remains calm under pressure
- Eager to learn and develop skills
- Adopts a can do attitude

**Please contact Michelle Beaumont for a confidential discussion.**

**Job Types**: Full-time, Permanent

**Salary**: £29,000.00-£30,500.00 per year

**Benefits**:

- Company pension
- Life insurance

Schedule:

- Monday to Friday

Ability to Commute:

- Inverness (required)

Ability to Relocate:

- Inverness: Relocate before starting work (required)

Work Location: In person

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