Uk & Ireland Administrative Assistant

7 hours ago

Maidenhead, United Kingdom FMS Facilities Management Services Limited Full time

Are you looking for the next step in your administrative career? Then this could be the role for you.

This role would suit someone looking to become an EA.

Hybrid role with three days on site in Maidenhead, Tuesday, Wednesday, Thursday.

37.5 hours per week, 0900 - 1730

**Overview**

Located in Maidenhead, this function will be responsible for providing professional and efficient facility support to Senior Office Coordinator and UK & Ireland Marketing Director with a diverse set of matters ranging from HCP engagements, procurement to general administrative support to ensure efficient office operations.

**Key Responsibilities**
- Acting as point of contact for visitors from the internal region and their event requirements when hosted at Maidenhead site (e.g. team meetings, lunch & learns, awareness days and patient events).
- Booking travel arrangements for all new UK hires to attend company induction.
- Procurement, contracting and invoice submissions and tracking on behalf of UK & Ireland MAC team.
- Assisting with the coordination and logistics of UK & Ire MAC Team and Business Operations Team offsites (sourcing of venue & accommodation, restaurant reservation & pre-orders, etc).
- Assisting with the coordination and logistics UK & Ireland site events (e.g. town halls, lunch and learns, community service day, end of year celebration).
- Be an active member of the social committee and assist with coordination of events.
- Coordination of charitable partnerships (e.g. food bank donations, DASH, MacMillan).
- Monitoring of UK & Ire Leadership Team and Social Committee mailbox.
- Assisting UK & Ire administration team with expense submissions.
- Supporting UK & Ireland Marketing Director with HCP engagements including contracting and event logistics.
- Supporting UK & Ireland Marketing Director with PromoMats & CRB submissions, documentation filing and material withdrawals.
- Work with facilities team to ensure the smooth operation of office & related systems.
- Work closely with other administrative staff and supports other colleagues as needed.

**Requirements and Skills**
- Proficiency in MS Office packages.
- Excellent time management skills and the ability to prioritise work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organisational skills with the ability to multi-task.
- Event planning and coordination.
- Ability to work well independently and in collaboration with others.

**Education and experience**
- High school diploma or equivalent
- Past administrative experience or tenure in an office setting desired but not essential

**Job Types**: Full-time, Permanent

Pay: £26,000.00-£27,000.00 per year

**Benefits**:

- Company pension

Ability to commute/relocate:

- Maidenhead: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative experience: 1 year (required)

**Language**:

- English (required)

Work Location: In person

Expected start date: 03/03/2025

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