Programmes Executive

Job description

Do you want to work with a vibrant, dynamic and youth driven organisation that is committed to creating healthy futures for British children by improving the food system? Join us as our Programme Executive and contribute to our journey to help make the food system healthier and fairer.

**Role Description**

The Programmes Executive plays a key role supporting our community of schools during their time on the programme across the school year. They will support the design and delivery of Bite Back in Schools to ensure the best possible user experience for young people, their teachers and their schools, and to ensure the programme makes the greatest possible impact within the project timeline.

The Programmes Executive will report to the Programmes Manager, and will work closely with colleagues across Bite Back, in particular with our comms, digital, youth and policy teams.

**Key Responsibilities**:
**Relationship management**
- Provide ongoing support to schools throughout their time on the programme, building strong working relationships with participating schools.
- Support communication with all schools, providing a point of contact for the coordinator and lead teacher in each school.
- Support monitoring and evaluation through creation of surveys, ensuring completion of baseline and end of year surveys, and analysis of data submitted (working with our Evaluation Manager).
- Lead the planning, creation, and distribution of our termly newsletter, highlighting school achievements, amplifying youth voices, and inspiring action across our network.
- Provide timely responses to school queries, manage a shared inbox and alert the Programmes Manager of any potential risks.
- Proactively seek feedback from teachers and young people on our programmes
- Ensure opportunities for schools to engage in at least two one-on-one meetings with our team during the school year.

**Community management**
- Celebrate and share examples of best practice and impactful social action projects amongst our community of schools.
- Deliver training and webinars for schools.
- Manage and grow engagement with school groups through our social media platforms, fostering a sense of community and promoting active participation.

**Programme delivery**
- Schedule and organise visits to schools, agreeing agendas with the schools in advance to include elements including meeting pupils and teachers, leading feedback sessions and focus groups and supporting the development of their social action campaigns.
- Schedule and deliver assemblies with schools partaking in the programme.
- Ensure schools submit invoices on time as part of their grant funding, providing support where needed and coordinating with the finance team to ensure prompt processing.
- Book and arrange assemblies, coordinating between schools and our Bite Back Ambassadors.
- Support the School Ambassadors with travel logistics as they deliver assemblies in schools across England and Scotland.
- Maintain and regularly update programme management software and associated data to ensure accurate and up to date information for all participating schools.
- Ensure successful end-to-end support for the 100+ schools participating in the programme throughout the next school year.

**Project support**
- Provide support to Programme Manager in the delivery of projects, ensuring projects are delivered on time, within budget and scope.
- Assist in the delivery of the Local Authority programme, including traveling as needed to facilitate workshops and provide support to the team’s operational requirements.
- Provide support for the primary school pilot programme and contribute to the creation and development of engaging resources tailored for primary school use.
- Provide ad hoc input to evolving organisational requirements as directed by senior team members.

**Skills and Experience**

**Essential**
- Ability to build and maintain strong working relationships with a broad range of stakeholders at the individual level and in representation of the organisation.
- Strong organisational and project management skills, with excellent time management, ability to manage competing priorities and attention to detail.
- Excellent writing and communication skills, with the ability to adapt messages and language to resonate with different audiences.
- Ability to travel across England and Scotland when required (occasional).
- A proven record of building relationships across sectors, with young people and adults.
- Experience of creating resources which are engaging for young people and simple to deliver for teachers.
- Experience of youth facilitation and/or delivering training.
- Experience in presenting and delivering content, preferably within an educational setting, such as leading assemblies.

**Desirable**
- Confident public speaker or willingness to learn
- Experience of working with CRM systems particularly Salesforce.
- Strong understanding of the education sector and experience o