Governance & Assurance Officer

**The Education Village Academy Trust**

**Full Time - 37 hours per week**

**52.143 weeks per year**

**Salary: Band 8 SCP 19-23 ranging from £31,067 to £33,366**

**Annual Leave: 32 days plus bank holidays**

**Pension Scheme: LGPS**
- The Education Village Academy Trust is looking for inspiring and highly skilled governance and assurance partner to strengthen its governance support. If you can bring significant experience and understanding of implementing compliance requirements, policies, controls (with knowledge of how to service meetings) and you have a passion for making a difference to the lives of children and young people, we want to hear from you. _
- **Closing Date: Friday 30th May 2025**_

**Job Purpose**

To be the Trust’s lead and support on key areas of the Trusts Assurance Framework implementation and ongoing embedding and maintenance. To cover when the Head of Governance and Assurance is off site and support Trustees, Governors and the Executive Leadership Teams within the Education Village Academy Trust (EVAT).

**Key Responsibilities and Accountabilities**

You will be required to work collaboratively to meet the expected outcomes of this role.

**1.** Support the Head by drafting the annual cycle of meetings for Trustees, Committees’ and ESCs based on the previous years including dates and circulating to key stakeholders

**2.** Minute take at meetings where the Head of Governance and Assurance is either absent or presenting more than one paper.
- Circulate action log within 5 days of the meeting to support prompt communication of actions and closure.
- Draft Board of Trustee and Committee agendas and minutes template ready for Head of Governance & Assurance and Chair review

**3.** Support the Head with recruitment of trustees and governors across the trust and co-ordinate diaries for interviews, induction and development. Including training and appraisals.

Ensure all systems are updated when Trustees and Governors start and leave the Trust, such as Governor Hub and GIAS

**4.** Maintain the induction process and handbook, ensuring it is checked and fit for purpose for the role being recruited to.

Regularly review the succession plan to ensure all governors and Trustees are re-appointed in line with Board of Trustee meeting dates.

**5.** Update Trust Development & Growth group (TDG) and Executive Leadership Team on requirements and support to enable Trust wide compliance with data protection legislation.

**6.** Work directly with the schools to:

- Ensure all staff including new members of staff are trained in understanding their responsibilities in relation to data protection
- support schools to implement revised processes and procedures to support data protection compliance

**7.** Support the organisation of the annual complaint policy training and re-fresh for senior leaders and school leaders across the trust.

**8.** Support schools in understanding what they need to have in place to demonstrate website compliance.

**9.** Lead on the implementation of the revised policy management framework with stakeholders (Policy owners/Principals and TDG/ELE) and support with policy system implementation and embedding

**10.** Work with the Head to support roll out of the GRC1 risk management software to all school leaders and provide ongoing training and support to the users of the system

**11.** Provide project management and administrative support which is crucial for the successful implementation of initiatives including fit for the future for our schools.

Provide the necessary administrative support for Trustees and Governors across the Trust including support for meetings and training sessions.

**12.** Undertake continuous professional development including participating in performance reviews and attending training as/when required.
- This Job Description is not definitive and outlines key accountabilities - colleagues are expected to be flexible regarding their accountabilities and will from time to time be asked to carry out other duties to ensure achievement of organisational goals._

**Person Specification**

**Qualifications - Essential (E) or Desirable (D)**

Post graduate qualification in relevant qualification - D

**Skills**

Proficient in Microsoft Office programmes - E

Supporting the administration of paperwork (including minutes taking) and servicing meetings for senior staff members and non-executives - E

Proven ability to be able to present information in a logical and systematic manner and to interpret data with skill and understanding to inform decision-making - E

Ability to interpreting legislation, non-statutory guidance, policies, and procedures to enhance and develop governance systems and assurance frameworks - D

Ability to interpret and advise appropriately on all matters related to governance - D

**Knowledge / Experience**

Experience of working with volunteers and/or governors - E

Experienced of leading and implementing successful projects - E

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