People Partner

**General Description of Post**:
The People Partner is responsible, in conjunction with the Chief Operating Officer (COO), to provide clear, consistent, and timely advice to managers relating to recruitment, employee relations matters and terms and conditions of employment. In addition, the People Partner will oversee the Single Central Record (SCR), the processing of the College’s monthly payroll and managing the administrative functionality within the whole College.

**Purpose**:
The post holder is responsible for high level HR support, payroll, and business support functions, along with the line management of all administrators.

The post holder will be responsible for providing HR and administrative support to the COO and senior leaders to ensure the accuracy and integrity of the College’s employee records and ensure all statutory procedures are followed. Processing financial payroll transactions, producing timely employee/employer records, managing the SCR, maintaining the accuracy and legal requirement for all College policies, and leading all administration across the College.

The post holder should have an effective customer orientated approach to resolving College employee, contractor, and legislative enquiry.

**Main Duties**:
**HR**:

- Advise and assist managers with the whole range of HR and employment related queries on terms and conditions, policies, employee relations issues including casework. To actively partner with Senior Leadership Team (SLT) stakeholders and support specified business cases and workstreams across the College business.
- To research and resolve employee queries in accordance with employment legislation and College policies and procedures.
- To process payroll checks and any Sage changes for starters, leavers, and other employee amendments.
- To support the implementation and development of HR systems, including data management, training of line managers and employees.
- To assist in recruitment processes, including advising managers on recruitment methods including strategic approaches for hard to fill posts, drafting job descriptions, person specifications and adverts, use of different recruitment sources and quality control of processes in close conjunction with the SLT and Executive Team.
- Write and review policies, procedures, How To guides for managers and staff, ensuring that information is relevant and kept up to date, contributing to and delivering training where appropriate undertake projects as directed by the COO including researching and making recommendations, report, and business case writing.
- To advise, lead and participate in employee relations matters including grievance and disciplinary processes.
- To oversee probation or capability cases were escalated through the policy and assisting managers to bring cases to an appropriate conclusion.
- To conduct exit interviews with leavers and provide analysis of the results, identifying areas of concern or making recommendations where particular issues are identified to aid in assisting retention of people.
- To coordinate, facilitate and support investigations as part of the grievance process including employee complaints.
- To take a lead role in supporting the COO on consultations regarding changes to Terms and Conditions and assist in providing the business justification when necessary.
- To ensure HR activity does not compromise the College’s obligations regarding GDPR.

**Payroll**:

- Ensure all payroll information is correctly processed onto Sage. This includes recording holiday pay, new starter forms, sick notes, holiday forms, leavers’ forms, changes in contracts, absences, and any associated deductions to ensure correct adjustments to salary.
- Monitor and record working hours for Residential and Support staff.
- Maintain accurate records to ensure statutory legislation is followed such as National Minimum Wage and Employer Pension Contributions.
- To ensure that robust audit records are maintained and work with auditors as required.
- To provide a range of management information as required, for example to inform and liaise with the budget setting process or to monitor overtime levels.
- To liaise with the Finance Officer with payroll and HR overlapping matters.
- Any other payroll appropriate duties as and when required.

**Business Support**:

- To ensure the staff handbook is maintained in accordance with legislation and the College’s corporate position.
- Lead and be responsible for updating and maintaining the accuracy of the information contained on the Single Central Record (SCR) that includes all Disclosing and Barring Service (DBS) checks.
- To manage and co-ordinate the College’s policies within the 3-yearly review cycle with support from department leads, COO/Principal and advisory board members.
- Co-ordinate the appraisal/personal development records for departments.
- Provide relevant training as required to staff that have team members reporting to them, e.g.: - Retur