Temporary School Secretary and Clubs Coordinator

7 days ago


Guildford, United Kingdom RGS Guildford Full time

**Do you have previous experience working in a busy school office?**
**Are you highly organised and calm under pressure?**
**Are you someone who is friendly, approachable and works well in a small team?**

We are looking for a School Secretary and Clubs Coordinator on a temporary basis to join the busy front office at RGS Prep. This is a full time position working 08:00 to 16:30.
- Please note:_ experience working in a similar role within a school is essential.

**Key responsibilities will include**:

- Ensure that the school register is complete morning and afternoon in accordance with School Attendance (Pupil Registration) Regulations 2024.
- Provide a warm and friendly welcome to parents and visitors, ensure they are signed in/out, and accompanied, in compliance with the school’s safeguarding policy.
- Answer telephone calls, pass on messages, find and provide answers to questions.
- Provide secretarial support to teaching staff as required.
- Add calendar entries to online calendar platform under direction of Deputy Head.
- Financial tasks including: ordering stationery and other supplies; booking training courses; processing of invoices; monthly credit card reconciliation; be responsible for stationery budget.
- Log deliveries received from suppliers and arrange for distribution to final location.
- Provide first aid to pupils and staff when the first aid lead is not available.
- Manage the school’s co-curricular clubs’ system and liaise with club providers.

**Job Types**: Full-time, Temporary

Work Location: In person



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