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Safety Compliance Coordinator
2 weeks ago
**Who we are**
VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.
**What we do**
We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.
**Salary**: £38,000-£45,000
**Full time, Permanent**
**Safety Compliance Coordinator - Championing Compliance and Culture Across Estate Operations**
VIVO Defence Services is looking for a dedicated and detail-driven Safety Compliance Coordinator to oversee and uphold the highest standards of health, safety, and regulatory compliance across our estate operations. This role demands a proactive, knowledgeable professional who can lead by example, ensuring that both statutory and internal safety requirements are consistently met or exceeded.
**The Role**
As the organisation’s appointed Temporary Works Coordinator (TWC), you will be responsible for managing all temporary works associated with repair and maintenance activities in accordance with current regulations and best practice. You will also act as the designated Responsible Person for both Asbestos and Legionella compliance, ensuring that all inspections, testing, remedial works, and documentation are completed accurately and on schedule.
Your remit will include maintaining and managing a range of essential compliance records, including vehicle safety inspections, PAT testing, ladder and tower scaffold inspections, and the technical training matrix. Ensuring training is timely and complete is critical to maintaining our compliance readiness and operational efficiency. You will conduct site inspections, support completion checks, and provide technical advice and feedback to both operational teams and contractors, reinforcing a culture of quality and safety.
**What You'll Bring**
To excel in this position, you will bring proven experience in a safety or compliance-focused role, ideally within property management, housing, construction, or a similar environment. You will possess a sound understanding of statutory responsibilities around Temporary Works, Asbestos, and Legionella, and be confident managing technical records and coordinating inspections.
Strong knowledge of health and safety legislation is essential, and proficiency with Microsoft Office—particularly Excel—is required to manage registers and compliance data.
While not essential, holding qualifications such as TWC, BOHS P405, Legionella Responsible Person training, or a NEBOSH Certificate would be advantageous. Familiarity with managing safety within social housing or large estate portfolios will also support your success in this role.
**This position will require regular travel across the South of the UK, including occasional overnight stays depending on operational needs**. VIVO Defence Services offers excellent opportunities for professional development, and we are committed to helping our team members thrive. If you’re passionate about safety and compliance, and want to make a tangible difference in a vital public service environment, this is the role for you.
**What We Offer**
- 6% employee matched pension contribution
- Company car/car allowance
- Single private medical cover
- 25 days annual leave
- Life assurance 2 x annual salary
**VIVO Defence Services**
We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.
