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Trainee Finance Assistant

2 weeks ago

Marlow, United Kingdom Corporate Project Solutions (CPS) Full time

**About us**

We are a long established, award winning & highly respected Microsoft Gold Partner with over 400 successful national and international consulting engagements completed. CPS has been awarded Great Place to Work, as well as offering a 9 Day Fortnight (three day weekend every other week), Hybrid working, Private medical insurance, birthdays off as an additional day of annual leave and many more benefits.

The CPS Finance team are looking for a bright, engaging and highly organised team player to take up the Trainee Finance Assistant role. Reporting to the Finance Team Lead, the Trainee Finance Assistant will work within the Finance team, in a varied and hands-on role, to take ownership and provide support across all areas of Finance. This is an amazing opportunity for someone looking to develop their career, as an entry level role in Finance, it will provide the successful applicant with the foundations that will aid effective progression within the Finance team, with the potential for studying accountancy qualifications as the individual progresses. Previous finance and accounting experience is not required, what is more important is a willingness to learn and develop in Finance..

Our work environment includes:

- Modern office setting
- Snacks & coffee available
- Work-from-home days
- Growth opportunities
- Regular social events
- On-the-job training
- Company perks

**Overview**:
CPS is one of the UK’s most successful Microsoft solutions practices focused on delivering technical and business focused solutions that drive digital transformation.

Reporting to the Finance Team Lead, the Trainee Finance Assistant will work within the Finance team, in a varied and hands-on role, to take ownership and provide support across all areas of Finance. Key within the role is the ability to work as part of the Finance team across all Finance operational areas to provide accurate and complete ledger information and monthly reporting, as well as working to the Finance core standards and KPIs, achieving required deadlines so that the information can be effectively used to produce monthly management and year end accounts.

This is an entry level role in Finance and will provide the successful applicant with the foundations that will aid effective progression within the Finance team, with the potential for studying accountancy qualifications as the individual progresses.

**Trainee Finance Assistant**

**Key Responsibilities**:

- Accounts Payable_
- Daily processing of supplier invoices, matching to Purchase Orders in SAP Concur, verify nominal and VAT coding ready for input into the accounting system
- Processing of monthly company credit card statements
- Reconciliation of supplier statements
- Maintenance of supplier and coding tables within the Purchase Order System
- New supplier account creation within the accounting system
- Support supplier management processes
- Resolve all supplier enquiries
- Bank Management_
- Completion of cash book entries daily to ensure accurate cash flow position can be reported
- Processing of supplier BACS runs in the Online Banking System
- Customer payment processing
- Bank account reconciliation
- Employee Expenses_
- Monthly review and verification of employee expense claims for input onto the accounting system, ensuring accurate nominal coding and VAT claims
- Processing of employee expense payments in the Online Banking System
- Control and exception reporting on Expenses for month end reporting
- Review and update of HMRC Advisory mileage rates
- General_
- Regular housekeeping of SAP Concur
- Monitoring of Finance inbox, ensuring queries are dealt with in a timely manner and escalating where needed
- Ensure all deadlines are met ref the month end reporting timetable
- Support to key Finance and corporate development projects as determined by the Head of Finance
- Accounts Receivable_
- Supporting into:_
- Customer invoice generation from the monthly billing reports
- Contractor and License/Support revenue invoice generation
- Electronic customer invoice registration
- New customer account creation within the accounting system
- Customer D&B Credit Checks
- Resolve all customer enquiries
- Credit Control_
- Supporting into:_
- Follow the Credit Control Cycle to chase Customer debt to maximise cashflow
- Work with all relevant departments to ensure that customer purchase orders are provided so that invoices can be raised when due and debt can be collected to terms
- Escalate issues to the Head of Finance or Board Members where relevant

The responsibilities of the role as outlined above are indicative but not exhaustive. Full training, mentoring, coaching and support will be available.

**Personal attributes & Experience**:

- Highly organised with excellent attention to detail
- Good interpersonal skills
- Self-motivated and disciplined
- High degree of care for the quality of product / services produced from the Finance Department
- Good team player
- Exemplary