Planning Assistant

**Planning Assistant**
**039365**

**Organisation**
- Head of PMO

**Job**
- Project Management

**Position Type**
- Full Time

**Salary**: Circa £32,000 plus excellent benefits

**Location**: Stratford

**Contract Type** TfL

TfL is responsible for some of the highest profile, most complex and diverse infrastructure work in the UK. The projects provide the widest range of responsibilities and the knowledge that you keep a world city moving for 8.6 million people.

TfL Capital Delivery delivers critical portfolios of projects to make journeys better for our customers. Our projects vary from enhancing our stations, roads, trains, tracks and signals to major signalling programmes. Our core values of delivering safely, reliability and affordability are at the heart of every project. People are the key to our success and by making sure we share knowledge, skills and expertise across our programmes we enhance both your career and how we deliver for London.

An exciting opportunity has arisen within the Programme Management Office (PMO) Directorate for a Planning Assistant.

Your role will be to support the Planning Manager and assist Project Managers or Project / Programme staff in the production of, and reporting against, budget loaded work programmes/schedules in the relevant format, for the purpose of co-ordinating works with Contractors and other third parties. You will also support the creation and updating of programme data in compliance with the Major Projects Directorate, (PMO) centralised requirements. You will support in the analysis of and assist with the interpretation of TfL reports.

**Key Accountabilities**
- Assist with the creation and updating of Project programmes.
- Assist with the analysis of project budget and cost.
- Support the communication and demonstration of project planning best practice.
- Supporting the timely submission of programme update information, providing guidance to those submitting data.
- Communicate and demonstrate the importance of the required input data, coding structures and output reports.
- Support training and orientation sessions for project team(s).
- Assist project team(s) with the interpretation of periodic reports.
- Support consultation regarding common issues within TfL for the purpose of resolving a common solution for all parties.
- Support the creation of Project programme reports for ad-hoc data queries.
- Contribute to driving and leading a positive safety culture within TfL projects and ensuring their team is invested in managing and improving HSE performance.
- Contribute to equality of opportunity, social inclusion, fair employment and environmental sustainability, creating open, inclusive and engaging environment within TfL and across stakeholders, customers and supply chain.

**Knowledge, Skills & Experience**

**Knowledge**
- Knowledge of and understanding of capital projects and programmes with an emphasis on Planning and how this
- supports and integrates with a wider high functioning environment.
- Knowledge of relevant project planning software.
- Awareness of Earned Value Management methodology.
- Knowledge of project and programme methodology and techniques including awareness of Critical Path Method (CPM) planning techniques.
- Awareness of safety issues in an operational environment.
- Awareness of the planning, design and construction activities undertaken during at least one area of TfL projects. Namely track, signalling, stations, civils or surface projects.

**Skills**

Good influencing skills to manage and embed Planning methodology and process in support of delivery of high risk, value and complex project and programmes. Analysis of complex data to draw conclusions and produce reports.

Specific technical skills include:
Stakeholder Management (Level 3); Schedule risk analysis (Level 1)

Excel (Level 3); Information Management and Reporting (Level 2)

Project Planning (Level 3)

**Experience**
- Experience of creating, adapting and monitoring process around Planning in major projects and experience of implementing tools to support changes.
- Experience of dealing with a range of stakeholders at all levels across the organisation.
- Experience of project planning and reporting using relevant project planning software.
- Experience using Primavera software is desirable.
- Experience of assisting in the preparation of draft reports and making supervised presentations.
- Experience in building critical path schedules through interview and workshop output from project resources.
- Experience planning and manage tasks to time, budget and quality and monitoring and assessing progress and performance against a critical path schedule.

**Application Process**

Think carefully about the skills, knowledge and experience in the advert and cover this in your CV and cover letter.

**Eligibility - Internal employees**

**Probation**:
**Formal warnings**:
**NPL Applications**

Applications to internally advertised roles can only be accepted from