Finance Officer

**About us**

Swansea Women's aid is a small business in Swansea. We are agile, professional, innovative, and our goal is to Reporting directly to the Chief Executive, you will provide a full financial management accounting service for our well-established charity organisation. Experienced in all aspects of SME organisation finances, you will be well versed in monthly accounts preparation, providing timely information and delivering tight financial control over operations. This post would suit a seasoned professional looking to utilise their skills within a charity framework or an individual with experience in organisation finances, who is looking for a career move up to manage the full function. Ideally you will have:

- An accounting qualification, however experience is of equal value. - Experience of all accounting functions within a SME or charity/similar organisation e.g. purchase matching, BACS payroll, monthly accounts preparation, petty cash management etc. - Experience of meeting accounting deadlines and setting priorities for yourself and others - Experience of using SAGE/IRIS/Quickbooks or similar accounting package and Microsoft Excel spreadsheets - Experience of drafting management financial information, and meaningful reporting of variances to Chief Executive/Trustee Board - Strong communication skills both orally and in writing - Self-reliant, ability to prioritise workload and able to problem solve independently - Strong understanding of confidentiality and data protection principles - The ability to commit to, and work within, the aims, principles and policies of Swansea Women’s Aid About us Swansea Women’s Aid has been providing dynamic, innovative services, for nearly 50 years, to women and children experiencing violence against women, domestic abuse and sexual violence (VAWDASV) in Swansea. We are committed to quality assurance programmes throughout all of our activities and have been recognised as such by external awards including the National Quality Service Standards from Welsh Women’s Aid, the FairPlay Employer Award for Gender Equality from Chwarae Teg and the Disability Confident Award..

Our work environment includes:

- Work-from-home days
- Regular social events
- Relaxed atmosphere
- Flexible working hours
- On-the-job training
- Safe work environment
- Casual work attire
- Growth opportunities

**Specific Responsibilities**:
**Financial**

Ensure the accurate preparation of financial and statutory accounts in accordance with statutory requirements, liaising with auditors accordingly.

Manage the day-to-day administration of SWA finances keeping accurate up to-date records of all monies utilising the SAGE Accounts programme and petty cash system.

Ensure effective management of authorisation of all expenditure and costing systems for individual projects and coach departments to follow the guidelines and procedures necessary to control the finances.

Maintain accurate information for treasury management, VAT calculations and Returns, payroll/personal details and PAYE.

Assist the Chief Executive to manage the effective and constructive relationship with funders and advisers.

Negotiate contracts/agreements with suppliers (as required) that are cost effective and meet SWA needs.

Ensure that the Chief Executive and Board are kept up-to-date (attend Board meetings as required) with the financial situation of SWA, including proposals for addressing risk areas.

Keep up-to-date with legislation and best practice in relation to charity finances and financial management, ensuring that SWA meets the requirements.

Ensure all insurance cover is paid and is at an appropriate level to meet organisational needs.

Administer the payment of salaries, National Insurance, pensions, taxes of all employees of SWA through SAGE payroll.

Carry out the annual rent review process, ensuring outcomes are fully included and integrated within overall organisational budgets in conjunction with the Team Leaders.

n Produce monthly management accounts for presentation and discussion with the Chief Executive, ensuring that any areas of concern are highlighted and remedial proposals in place.

Register and regularly review all contacts, obligations, statutory compliance and filings

Prepare and present pertinent papers at the bi-monthly Finance Sub Committee meetings to inform discussion and recommendations to the SWA Board of Trustees.

**Leadership and management**

Ensure the Finance Team is equipped at all times with high calibre individuals who are appropriately trained and are effectively utilised.

Appraise and motivate staff informally on a regular basis and formally at least once per year. Identify training and development needs, arrange cost effective training to be provided as necessary.

Communicate regularly with team to review progress, manage performance and communicate objectives etc.

**General Duties**

Represent the organisation at key external meetings, public events, conferences an