Library Assistant

**Salary**: £25,249.00 - £26,707.00 per annum

Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

Closing Date: 18 September 2025

**The Role**

As a member of the Library’s Customer Services team, to assist in providing high quality information enquiry and circulation services to support University teaching and research, by providing help and advice on a range of library enquiries, registering library users, and issuing smartcards to staff, students and other users of the University Library service.

You will possess a minimum of 5 GCSEs at grade C or above or equivalent and have an awareness of the use of IT in library services. Possession of a City and Guilds Library Assistant’s Certificate and/or an NVQ Level 2 or equivalent qualification would be desirable.

Weekend and evening work, including bank holidays and University closure days, will be required, and hours may be adjusted to start later or finish earlier during some university vacation hours. You may work at any Library site but you can expect to work mainly between the Philip Robinson and Walton libraries. There are four posts available:
Post 1 (18 hours per week): Thursday, Friday and Saturday 2 pm to 8pm

Post 2 (18 hours per week): Monday, Friday and Sunday 2 pm to 8 pm

Post 3 (18 hours per week): Sunday, Monday and Tuesday 8 am to 2 pm

Post 4 (20.75 hours per week): Monday 9 am to 5 pm, Friday 2 pm to 8 pm and Saturday 9.45 am to 5 pm

**Key Accountabilities**
- Dealing with enquiries at the service and reception desks, as the first library public service point of contact.This includes dealing with visitors to the Library, and answering enquiries from the general public.
- Issuing smartcards to all members of the University requiring them for security or access, using the University smartcard system. This involves ensuring eligibility, dealing with lost/stolen cards and resolving queries with the help of Customer Services supervisors.Registering library members to enable them to borrow library material.
- Registering library members to enable them to borrow library material. This involves using the library management system, entering data and resolving queries where possible.
- Providing help and advice on circulation matters to library members, in person and by phone, to support University teaching and research. This ranges from dealing with queries regarding reservations and loan enquiries to photocopying and catalogue enquiries.
- Issuing and returning library materials using the library management system, to support University teaching and research.
- Handling payment of library fines, membership fees, photocopying credits, invoices for lost books and other library charges. Sending collected cash to the Library Accounts Section.
- Assisting in the administration and development of one or more of the following areas: Student Texts Collection; Inter-Library Loans; registration; enquiry services; notices and overdues; holds service; reading lists including ordering and digitization of course materials; CLA scanning; library promotional activities.Assisting in training new staff in library procedures, use of the library management system and smartcard database.
- Assisting in the opening and closing of the Library building and undertaking emergency evacuations.
- Shelving, tidying, filing, processing and moving of library materials and monitoring equipment to ensure it is readily available for library users.Ensuring the good order of the Library, by monitoring and carrying out Incidental cleaning, troubleshooting basic problems with library equipment, and, where applicable, reporting faults.
- Assisting in library induction and outreach activities, including group and individual library tours to explain the services and facilities available to staff, students and visitors.
- Other duties as assigned by the University Library Senior Library Assistants, consistent with the agreed range of duties for Library Assistants.Will be required to work at any of the Library’s sites. Weekend and evening work, including bank holidays and University closure days, will also be required.

**The Person (Essential)**

**Knowledge, Skills and Experience**
- Awareness of the use of IT in library services
- Ability to work independently using one’s own initiative whilst working effectively as a team member
- Good IT skills using Microsoft Office packages; highly developed web searching skills and information searching/retrieval skills
- Understanding of, and commitment to, excellent customer service
- Good interpersonal, organisational and communication skills
- Good customer care skills
- Experience of working in a Library or equivalent busy face-to-face customer service environment, e.g. retail, financial services.
- Mobility and physical fitness consistent with the need to handle l