Administrator - Fleet

**Job Details** - **Job Title**:Fleet Coordinator - **Hours of Work**:37.5 hpw Monday to Friday | 8:30am to 5:00pm - **Location**:Bristol Head Office, Brislington (Avonmeands) | Hybrid working available, although some office attendance is necessary to support the Fleet on site **Who are we?** Space Engineering Services are one of the most dynamic refrigeration, heating, ventilation, and air conditioning service providers in Europe. We are proud to offer innovative products and services, and market-leading refrigeration technology, for which wehave received awards and industry accreditations. The Fleet Coordinator is part of our People & Development Team, who are responsible for company-wide people, recruitment, insurance, training, fleet, reward and benefits administration. **The purpose of the role** - To deal with the day-to-day Fleet administration across the business, - to work alongside other team members within the People & Development department to provide support and assistance during busy periods and holiday cover for People Team administrative activities **What you will be doing** - Updating the parking, congestion and other relevant accounts with driver changes. - Accepting and providing keys for deliveries and collections of vehicles. - Organising maintenance, repair, replacement and disposal of vehicles and associated equipment - Initial investigation of fleet related issues such as accidents and driver behaviours - Administration of the vehicle accident process - from initial report through to repair, including liaison with insurers, in line with company procedures - Using systems to support drivers on the road with hires and bookings. - Updating trackers and systems with insurance details following incidents on the road as reported by drivers. - Processing company penalty charge notices and traffic contraventions - Monthly reports on usage of various fleet accounts, such as parking and bridge tags. **People Team System** - Maintaining accurate and timely records - Working with Finance to ensure accurate records and payments - Updating systems with vehicle allocations, usage, documentation **General** - Day to day Fleet policy guidance to Managers and Employees -"adhocqueries" - Supporting administration support across the People & Development Team, including mailboxes, post, filing, scanning etc - Updating purchase orders - Protecting the business by ensuring processes are followed and fair - Working with the People & Development Team on projects as required - This job description provides an outline of the expected activities, duties and responsibilities and is not regarded as exclusive as day to day work priorities will undoubtedly provide variations._ **What success looks like** - Internal procedures are followed accurately - Relationships are built within your team, and the wider business, ensuring support and customer service is to a high quality - Becoming a fundamental member of a multi-discipline team - Keeping key stakeholders updated on the progress of the work as required - Working with your team to ensure that work is delivered to the highest standard possible, identifying opportunities for improvement **We’d love to meet someone with** - Excellent administrative and organisational skills, with experience working with Excel for reporting purposes - Excellent attitude and approach to work - Attention to detail and quality of work - Self-reliant, motivated, and enthusiastic - Thrives working as part of a team and is approachable - Good customer care and interpersonal skills - A value driven approach - it is not just what we do, but how we do it that is important at Space. We are Here for Each Other, Here for our Customers and Here for What Matters **What's in it for you?** We offer a competitive salary and 22 days holiday rising incrementally to 25, plus bank holidays. Our extensive benefits package includes Private Medical Insurance, Income Protection Insurance, Life cover of 2x salary, an Employee Support Programme, a comprehensivediscount platform, and Introducers Bonus Scheme, to name a few. **We are all equal** We are committed to creating an inclusive workforce and are opposed to any form of less favourable treatment, whether through direct or indirect discrimination, association or perception accorded to employees or job applicants, on the grounds of their; race,religion or belief, disability, ethnic origin, nationality, marital/civil partnership, pregnancy/maternity, gender, sexual orientation, or age.