Operations and Finance Administrator

1 week ago

Milton Keynes, United Kingdom Yusen Logistics (UK) Full time

Job Ref

VTFPHA00092

City:
Milton Keynes

Department

Business Development

Salary

Status

Full Time

Type

Permanent

The Company

Yusen Logistics is working to become the world’s preferred supply chain logistics company. Our complete offer is designed to forge better connections between businesses, customers and communities - through innovative supply chain management, freight forwarding, warehousing and distribution services. As a company we’re dedicated to a culture of continuous improvement, ensuring everyone who works with us is committed, connected and creative in making us the world’s preferred choice.

We are looking for an Operations and Finance Administrator based in our Marston Gate site. The position holder is to oversee the customer invoicing process on the GSK Leg B Contract. Managing the invoicing process from point delivery all the way through to receiving payment, driving continuous improvement throughout the process, to maximise efficiency and provide a best-in-class service.

The Shift Pattern for the position is Monday to Friday 8:00 to 17:00, with two days in the office and 3 day working from home. The salary for the role is £23,000-£25,000 (Subject to Experience) per annum.

The Benefits:
Salary of £23,000-£25,000 per annum

25 days’ holiday (excluding bank holidays)
- Company Pension Scheme
- Critical Illness Cover
- Employee benefits i.e. Discount schemes including E-vouchers and gift cards, gym membership as well as a recognition platform
- Tailored development and career opportunities
- Employee Wellness initiatives - WeCare - includes 24/7 online GP, mental health support service, get fit programme and more

Key responsibilities:

- To support Contract Management and Finance by owning and being responsible for the weekly invoicing processes.
- To manage the invoice creation across all customers through Yusen transport system and ensure prompt submission of invoices to customer.
- Cost and revenue reconciliation between Yusen transport system Carlo and the customers invoicing system and reports.
- Make sure all additional charges have been captured and prepared ahead of invoicing.
- Manage premium freight rate authorisation process between Yusen Operations and Customer.
- Role will involve liaising with Yusen Operations, Contract Management, Finance as well as the customer.
- Liaising with BI team to write reports to improve process and drive right first-time approach.
- Produce trending reports to monitor billing accuracy and unbilled revenue for a weekly internal meeting.
- Review the statement of accounts weekly to rectify billing errors and work with credit control to ensure on time payment.

Key requirements:

- Excellent Customer Service Skills
- strong communication skills
- Highly organised
- Excellent attention to detail
- Good IT skills -MS office and excel.
- Experience of working in a fast-paced environment.
- Working within a fast-paced organisation with short turnaround times.
- Operational awareness and understanding of Logistics environment.
- Financial awareness and control specifically around cashflow.
- Numerate with strong analytical, reporting and presentation skills.

We thank all applicants for their interest, however, only those under consideration will be contacted.

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