Accounts Payable Assistant

**Job Name
- **Accounts Payable Assistant

**Reports to
- **Financial Controller

**Job Purpose**

New Era Fuels are looking for an experienced accounts payable assistant to assist the Accounts Payable Manager with ensuring the company’s bought ledger is maintained and completed effectively and accurately and to provide effective support in connection with all matters relating to the business falling within the Job Description.

**Key Responsibilities**
- Whole responsible for the management of our Eco Fuel supplier’s account, to include;
- Weekly statement check
- Weekly purchase order not billed reporting
- Receipting in and invoicing out third-party orders
- Proactively manage any queries and work with the supplier to resolve any current and past invoice queries.
- Reporting to financial controller and director on weekly progress.
- Complete Purchase Ledger actions:

- Supplier BACS payments
- Post stock and non-stock supplier invoices to the ledger.
- Reconciliation of Supplier statements
- Review of creditor list ensuring debt is paid in a timely manner and cash is allocated.
- Monthly creditor reporting and KPI’s
- Ensuring reoccurring invoices are posted in a timely manner and allocated to DD’s
- Problem solving and posting relevant credit notes
- Setting up new suppliers
- Send through remittance advices to suppliers following weekly payments.
- Complete relevant checks in regards to bank detail changes to prevent fraud.
- Assist with the cash management processes by:

- Review Supplier DD payments
- Assist the procurement department in agreeing better payment terms with suppliers
- Month End Procedures:

- Close all Purchase Orders that have been billed
- Produce Monthly Report of Open Purchase Orders.
- Keep accrued purchases reconciled and clear.
- Chase Suppliers for invoices if not received, request PODs if necessary.
- Ensure purchase order approval system is maintained and all paperwork is received before agreeing to pay invoices.
- Provide assistance and guidance on finance related matters to any member of the company requesting this information.
- Liaise with the Stock Accountant on a day
- to
- day basis to ensure stock is booked in and reconciled to invoices in a timely manner.
- Provide the Financial Controller with year end and Audit support.

**Person Specification**
- Minimum 2 years’ experience
- Experience of Net Suite/Oracle preferred
- Intermediate excel skills essential
- Great attention to detail, problem solving and query resolution skills.
- Ability to ‘think outside the box’
- The ability to build good working relationships with both external and internal suppliers/customers.
- Problem solving and query resolution skills.
- Good communication skills and ability to escalate queries to the appropriate manager.

**In return we offer**
- A net contributions pension scheme (Employer 4% / Employee 5%)
- Summer & Christmas social events
- Discounted corporate gym membership
- Recommend a friend policy (£250)
- Christmas hamper
- Departmental incentives
- Yearly flu Jab (optional)
- Private health insurance after 1 years’ employment
- Death in service benefit after 1 year’s employment

**Job Type**: Permanent

Pay: £25,000.00-£28,000.00 per year

**Benefits**:

- Company events
- Company pension
- Free parking
- Gym membership
- On-site parking
- Private medical insurance

Schedule:

- Monday to Friday

**Experience**:

- Accounts payable: 2 years (preferred)